Job Summary
Wertz Geotechnical Engineering is a local geotechnical engineering consulting firm looking to add a full-time Office Manager to our growing team.
This position will lead daily office operations, including but not limited to general office administration, account support, A/R and invoicing, fleet and vehicle management, event coordination, scheduling and timekeeping, and facilities management.
This position will work closely with the Administrative Assistant, HR, and company VP and requires routine communication with all departments/employees.
Key Responsibilities
- Managing and directing office calls and emails; responding to client inquiries and requests
- Sorting and routing incoming mail and packages and preparing and sending outgoing mail
- Vendor and inventory management; tracking company equipment and supplies, placing orders, and managing services as needed
- Basic bookkeeping tasks, including invoicing support, bank deposits, credit and gas card management, and related accounts payable and receivable responsibilities
- Event coordination; leading planning and preparation for company events including logistics management, scheduling, and setup
- Records management; managing clients and projects using QuickBooks, maintaining accurate physical and digital filings and documentation in alignment with company procedures
- Fleet and vehicle management, including management of vehicle titles, plate renewals, EZ passes, maintenance records, and vehicle insurance/insured drivers
- Routine review of employee timesheets in QuickBooks for accuracy; identifying and resolving errors or missing information
- Serving as the primary point of contact for reception and overseeing administrative activities
An ideal candidate is:
- A proactive and reliable communicator
- Self-motivated
- Dependable & trustworthy
- An adaptable multi-tasker
- People-oriented, collaborative
- Thorough & detail-oriented
Work Conditions:
This position operates primarily in an indoor office environment. Work tasks primarily performed using a computer and other office equipment. Requires sitting or standing for prolonged periods. Must be able to lift/carry up to 40 lbs.
Minimum Qualifications:
- Access to reliable transportation
- Highschool diploma or equivalent
- Excel proficiency; comfortability with data extraction/uploads, sorting and filtering, utilizing basic formulas
- Prior experience with QuickBooks Online and QuickBooks Time; comfortability with invoicing, managing jobs/projects, conducting timesheet reviews
- Proficiency with Microsoft Office Suite (Outlook, Word, Etc.)
Preferred Qualifications:
- 3+ years’ prior office management or administrative leadership experience
- Bachelor's degree in Business Administration, Management, or a similar or related field
Pay: $20.00 - $30.00 per hour
Benefits:
- 401(k) matching
- Health insurance
- Paid time off
- Parental leave
Work Location: In person
