Primary Role and Responsibilities
§ Analyze and verify information by creating spreadsheet reports.
§ Complete responsibilities accurately and on time.
§ Comply with ProYouth Employee Handbook and other Policies and Procedures.
§ Enter accounts payable invoices, vendor information, and prepare documents for payment.
§ Prepare accounting transactions and documentation related to accounts payable and accounts receivable, including coding requisitions and supporting financial data entry.
§ Maintain and balance an automated consolidation system and perform other related tasks.
§ Prepare disbursements and reconcile accounts, including reconciliation of company credit card statements and supporting documentation.
§ Create and submit purchase orders for payment.
§ Create, review, and process purchase requisitions.
§ Review, enter, and utilize distribution tables.
§ Prepare and submit quarterly and annual reports.
§ Prepare bank deposits, deposit cash/checks with the bank, and return verification of deposits to the Finance Department.
§ Prepare documents for internal and external audits and compliance, including receipt tracking and financial documentation maintenance.
§ Prepare special reports for management.
§ Process monthly mileage claims for up to 100 employees.
§ Review, prepare, and send out in‑kind documentation; track submissions and follow up as needed.
§ Check in and check out company credit cards to staff and maintain accurate usage logs.
§ Assemble, distribute, and track field trip packets, ensuring all required documentation is completed.
§ Hold everyone, including yourself, accountable for their actions.
§ Other duties as assigned within the scope and range of training and knowledge base.
