Job Description Summary
The HR Specialist is responsible for supporting key Human Resources operations with a primary focus on coordinating and managing all pre-employment screening activities for new hires. This role serves as the central point of contact for candidates, hiring managers, vendors, and internal stakeholders to ensure a seamless, compliant, and timely onboarding experience.
How will you make an impact & Requirements
Key Responsibilities
Pre-Employment Screening Coordination (Primary Responsibility)
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Manage all pre-employment screening activities for candidates and new hires
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Coordinate background checks, drug screenings, employment verifications, and employee health screenings
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Serve as the primary liaison between candidates, hiring managers, occupational health providers, and screening vendors
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Monitor screening progress and proactively resolve delays or issues
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Maintain accurate documentation and ensure compliance with regulatory requirements
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Provide weekly hiring readiness and clearance reports for New Employee Orientation (NEO)
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Escalate complex screening and compliance concerns as needed
HR Operations Support
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Support onboarding and employee lifecycle transactions in Workday
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Maintain accurate and confidential employee records
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Assist with HR Operations initiatives, audits, and reporting
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Respond to employee and manager questions regarding HR policies and processes
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Support employment verifications and other HR administrative functions
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Contribute to process improvement efforts and operational efficiencies
Reporting & Process Management
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Track key metrics related to screening completion and onboarding readiness
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Identify process gaps and recommend operational improvements
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Develop and maintain standard operating procedures (SOPs)
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Prepare reports and provide updates to HR leadership
Qualifications & Experience
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This position requires the candidate to work a full-time schedule aligned with West Coast business hours (Pacific Time). Regular availability and collaboration are expected during core Pacific Time operating hours.
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Associate’s degree in HR, Business Administration, or related field, or equivalent combination of education, training, and professional experience.
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2+ years of HR Operations, onboarding, recruiting coordination, or administrative experience preferred
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Experience with background checks, onboarding, compliance, and healthcare environments preferred
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Workday and HRIS experience preferred
Compensation:
$20.00
to
$30.00
