Proposal and Contract Coordination, Development & Submission
Coordinates the preparation and submission of research proposals, contracts, and agreements to federal, state, local, private, and collaborative funding entities. Serves as a central expert on requirements and submission systems to ensure complete, compliant, and timely proposal packages.
Proposal and Contract Review, Compliance & Development
Reviews and participates in the development and assembly of proposals, contracts, and agreements in accordance with sponsor guidance, federal requirements, regulations, and institutional policies. Provides compliance review for materials, budgets, and supporting documentation to ensure adherence to sponsor and university requirements.
Contract and Agreement Coordination
Provides expertise in the development and review of research-related proposals and financial and non-financial agreements. Works with investigators and institutional offices to ensure proposals, agreements and commitments are compliant and aligned with sponsor expectations. Interprets guidelines to draft proposals and financial and non-financial agreements.
Strategic Process Improvement & Operational Efficiency
Partners with the Director and AVPR to evaluate and improve pre-award processes, workflows, and administrative procedures. Contributes to the development of standard operating procedures, improved logistics, and enhanced coordination between central research administration and academic colleges.
Pre-Award Administration
Assists with pre-award administrative activities, including proposal, contract, and agreement development, preparation, submission coordination, compliance verification, and award/account setup. Ensures proposals, contracts, and agreements are aligned with institutional policies and sponsor requirements prior to submission and award acceptance.
Supervision & Workload Management
Assists with planning, assigning, and overseeing proposal, contract, and agreement development activities across the team. Helps balance workloads to ensure efficient and fair distribution of tasks and timely submission of proposals.
Performance Metrics & Reporting
Assists with tracking and reporting operational and performance metrics such as contract and proposal volume, complexity, cost share commitments, subaward activity, and contract and proposal trends.
Operational & Systems Support
Supports day-to-day operations of the pre-award office including proposal, contract, and agreement development and coordination, staff guidance, and compliance oversight. Implements operational improvements and provides training on proposal systems and submission platforms (e.g., ERA, Grants.gov).
Training, Mentoring & Professional Development
Supports the development of research administration expertise across campus by assisting with professional development opportunities and supporting the Director in mentoring coordinators and junior staff.
Performs other duties as assigned.
