Position Hours: 8:30 AM to 5:00 PM, working 2–3 full days per week (total of 17–26 hrs/week). Exact schedule to be agreed upon with manager in advance.
Overview:
Executive Offices LLC owns and manages an office building near the Fuller/I-196 interchange in northeast Grand Rapids. For 35 years, we’ve rented office space with a range of amenities and administrative support options for a diverse group of small businesses. We are looking for a part-time (2–3 days/week) front desk receptionist with excellent interpersonal skills to help us assist our tight-knit community of tenants (currently 15 on-site).
Responsibilities:
- Answer and direct incoming calls per tenants’ preferences, relaying messages as needed
- Greet and assist tenants’ clients and guests
- Receive, sort, and deliver mail and packages
- Assist tenants with use of copier and fax equipment
- Ensure that reception area and conference room are tidy and presentable, and that kitchen area is appropriately stocked with coffee, drinks, and snacks
- Assist building manager and building owner as needed
- Notify manager or building owner of maintenance issues or other urgent matters
- Stay up to date with policies/procedures and suggest changes as needed
Qualifications:
- Prior administrative experience is preferred
- Associate’s Degree preferred, High School Diploma required
- Ability to answer phones professionally is required
- Strong people skills are essential: must be an excellent listener and be able to verbally communicate in a clear, friendly manner
- Must discreetly handle confidential information
- Ability to multi-task and prioritize work
Job Type: Part-time
Pay: From $15.50 per hour
Benefits:
Application Question(s):
- Are you comfortable handling multiple tasks at the same time?
Education:
Experience:
- Administrative assistant or receptionist: 1 year (Preferred)
- Customer-facing: 1 year (Preferred)
Work Location: In person
