About Xincon
Xincon Home Health Care Services is a growing New York-based home care organization committed to delivering high-quality, patient-centered services. We work in a fast-paced, collaborative environment where strong organization, clear communication, and reliable follow-through are highly valued.
The Opportunity
We are seeking a proactive and highly organized Executive Assistant to support the Executive Director across several healthcare, nonprofit, and business initiatives.
This is an ideal opportunity for someone who enjoys working closely with senior leadership, managing competing priorities, coordinating projects, and helping turn ideas and decisions into completed results.
The successful candidate will be professional, resourceful, detail-oriented, and comfortable taking ownership of assignments from start to finish.
What You’ll Do
- Manage the Executive Director’s calendar, meetings, travel, and daily priorities.
- Monitor communications and identify items requiring attention, response, or follow-up.
- Prepare concise executive briefings, reports, meeting notes, and business correspondence.
- Coordinate projects, deadlines, and action items across internal teams and external partners.
- Maintain task and project trackers to ensure important matters are completed on time.
- Follow up with responsible parties and provide clear status updates.
- Assist with business development, contracts, compliance matters, and special projects.
- Identify potential delays or risks and raise them before they become larger problems.
- Support improvements to administrative systems, workflows, and executive operations.
What We’re Looking For
- At least three years of experience supporting an executive, business owner, or senior leadership team.
- Strong organizational, prioritization, and project coordination skills.
- Excellent written and verbal English communication.
- Ability to manage multiple priorities with accuracy and sound judgment.
- Strong follow-through and a high level of personal accountability.
- Professional discretion when handling sensitive or confidential information.
- Proficiency in Microsoft Office, Google Workspace, and virtual collaboration tools.
- Experience with ClickUp or another project-management system is preferred.
- Healthcare, home care, nonprofit, or regulated-industry experience is a plus.
- Mandarin Chinese Bilingual strongly preferred.
The Right Fit
You may be a strong fit for this role if you:
- Anticipate needs rather than waiting for instructions.
- Communicate clearly and professionally.
- Keep track of details without losing sight of larger priorities.
- Follow assignments through to completion.
- Remain calm and organized when priorities change.
- Enjoy improving systems and helping an executive operate more effectively.
- Are comfortable working independently in a remote or hybrid environment.
Work Arrangement
Remote or hybrid, with occasional in-person meetings as needed. Candidates must be available during New York business hours.
An annual performance-based bonus is available for this position.
Job Type: Full-time
Pay: $25.00 - $27.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Flexible schedule
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Referral program
- Tuition reimbursement
- Vision insurance
Application Question(s):
- Describe your system for managing tasks, deadlines, and follow-ups.
- How do you decide when to act independently vs. escalate?
- Give an example of a process improvement you initiated.
- What does ownership mean to you as an Executive Assistant?
Education:
Work Location: Hybrid remote in New York, NY 10001
