CTR Property Management is hiring a full-time Assistant Commercial Property Manager that supports the management of a commercial property portfolio by assisting with tenant communications, lease administration, work order coordination, reporting, budgeting, collections, and vendor administration.
This position is ideal for someone with strong administrative and customer service skills who wants to build a career in commercial real estate.
Key Responsibilities of the Assistant Commercial Property Manager
Tenant Services
- Respond to tenant inquiries and service requests.
- Coordinate work orders and ensure timely completion.
- Assist with move-ins, move-outs, and tenant onboarding.
- Track tenant insurance certificates and compliance requirements.
Property Operations
- Coordinate vendors and contractors.
- Schedule inspections and maintenance visits.
- Assist with property inspections and documentation.
- Maintain accurate property files and records.
Financial Administration
- Assist with accounts receivable tracking and collections.
- Review invoices for accuracy and coding.
- Help prepare budget reports and operating summaries.
- Support CAM reconciliation preparation.
Lease Administration
- Maintain lease abstracts and critical date tracking.
- Prepare rent increase notices and tenant communications.
- Update property management software and databases.
- Track lease expirations, renewals, and option dates.
Administrative Support
- Prepare correspondence, reports, and meeting materials.
- Maintain digital property files.
- Support Property Managers with special projects.
- Assist with bid solicitation and contractor comparisons.
Commercial Property Manager Qualifications & Experience
Required
- Associate's or Bachelor's degree preferred.
- 1+ years of property management, real estate, accounting, construction administration, or office administration experience.
- Strong customer service and communication skills.
- Excellent organizational abilities with attention to detail.
- Proficiency in Microsoft Office (Excel, Word, Outlook).
Preferred
- Commercial real estate experience.
- Experience with AppFolio, Yardi, MRI, or similar software.
- Accounting or bookkeeping experience.
Growth Opportunity
This position is designed as a career path toward Commercial Property Manager. Successful candidates will receive exposure to:
- Financial management
- Budgeting
- Capital projects
- Leasing
- CAM reconciliations
- Asset management
- Commercial real estate operations
Success in the Assistant Commercial Property Manager Position
A successful candidate will:
- Provide exceptional tenant service.
- Maintain accurate records and reporting.
- Coordinate work orders efficiently.
- Help improve operational effectiveness across the portfolio.
- Grow into increasing levels of responsibility.
About CTR Property Management
We are a growing commercial real estate company specializing in the ownership and management of office, retail, industrial, and mixed-use properties throughout Northern New England. Our mission is simple: deliver exceptional service to tenants while protecting and enhancing the value of our clients' and investors' real estate assets.
Pay: $55,000.00 - $70,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Flexible schedule
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Professional development assistance
- Retirement plan
- Vision insurance
Work Location: In person
