Primary Function:
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An Internal Sales and Proposal Coordinator drives revenue and supports the business development team by managing the end-to-end sales proposal process. They collaborate with internal teams to respond to Request for Proposals (RFPs), ensuring high-quality, accurate, and compliant bids that maximize win rates.
Key Responsibilities
Proposal Coordination & Development
Manage the end-to-end RFP process from initial receipt to final submission, ensuring all strict client deadlines are met.
Organize and lead proposal kickoff meetings with technical and commercial teams to define requirements and assign tasks.
Review, edit, and format proposals to guarantee they reflect the client’s scope of work and the company's win strategy.
Ensure strict compliance with RFP/RFI guidelines and internal formatting standards before final submission.
Maintain and organize the content library, including boilerplate text, past project profiles, and standard proposal templates.
Internal Sales & Operations Support
Serve as the primary liaison between field sales, technical subject matter experts (SMEs), and leadership.
Track sales pipelines, update customer data, and record bid outcomes in Customer Relationship Management (CRM) systems.
Assist in drafting commercial documents, reviewing pricing sheets, and assembling pre-qualification packages.
Facilitate a smooth handover from the sales team to account management or project delivery upon contract award.
Education: Bachelor's degree in Business, Marketing, Communications, English, or a related field.
Experience: 2–5 years of experience in proposal coordination, bid management, or inside sales within a relevant industry (e.g., construction, SaaS, engineering).
Writing & Editing: Excellent written communication with exceptional attention to detail and proofreading skills.
Technical Acumen: High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe Acrobat.
Soft Skills: Strong project management, cross-functional collaboration, and the ability to thrive under tight deadlines.
Preferred Skills:
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Experience with proposal tools (e.g., GovEagle)
- APMP certification (or in progress)
- PMP certification (or pursuing)
- Familiarity with SAM.gov, FPDS, USASpending.gov, WAWF, and EDA
- Experience supporting DoD, federal, or IT services contracts
EOE AA M/F/Vet/Disability
Long Wave Inc. is a Small Business defense contractor headquartered in Oklahoma City, OK. We are an industry leader in the installation and maintenance of Very Low Frequency/Low Frequency/High Frequency (VLF/LF/HF) communication systems, software development, software, and hardware installation, Nuclear Command and Control Communication (NC3), Contract Support Services (CSS), and systems engineering. We have grown into an agile company based on experience, trust, and integrity. Long Wave is the best Strategic Communications Small Business in America. As a leader in services and solutions, software, and engineering products, we make certain that our abilities are as diverse and unique as our customers.
As a government contractor, we specialize in:
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Engineering
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Tower and Antenna Maintenance and Installation
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Software Development
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Software and Hardware Installation
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Operations and Maintenance of Government Facilities
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Information Technology and Cybersecurity Services
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Simulation and Training
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Program Management Services for Various Agencies and Clients
Staffed with retired military, senior engineers, and support personnel from industry, we have helped to design and implement some of the United States Military’s most critical and innovative communications technologies. Our subject matter experts have hundreds of years of combined experience operating, maintaining, and modernizing communications suites around the world and our software developers have decades of experience analyzing, architecting, developing, testing, and deploying software solutions for the United States Navy and commercial customers.
Our military men and women around the world count on Long Wave to provide services for many of today’s modern military communication programs. Some of our accomplishments include:
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The Clarinet Merlin Receiving System (CMRS), a shore-based communications system that continuously monitors emergency transmissions from buoys launched from United States Navy submarines;
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A Command and Control (C2) Dashboard, which provides databases for operational and maintenance support for the United States Navy’s Take Charge and Move Out (TACAMO) leadership;
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Long Wave developed Trainers and Stimulators that provide mission rehearsal capability, which can completely simulate a communication suite with integrated voice and data communications.
Long Wave is proud to have been supporting the United States Military since 1995.
