Office Administrator / Construction Project Coordinator
LeRon Construction & Management, Inc.
About Us
LeRon Construction & Management is a growing licensed general contractor specializing in residential, commercial, and HOA construction projects throughout Southern California. Our work includes waterproofing, structural repairs, exterior renovations, insurance restoration, permit management, inspections, and construction management.
We pride ourselves on professionalism, organization, integrity, and outstanding customer service. We are looking for a highly organized, dependable, and motivated Office Administrator / Construction Project Coordinator to become an essential part of our growing team.
This is far more than a receptionist position—you will play a key role in the daily operations of the company, helping coordinate projects, support accounting, organize documentation, communicate with clients and subcontractors, and ensure our office runs efficiently.
If you enjoy solving problems, staying organized, and being involved in every aspect of a growing business, we'd love to meet you.
Position Summary
The Office Administrator / Construction Project Coordinator serves as the operational hub of our office. You will work directly with the owner while supporting active construction projects from start to finish.
The ideal candidate is proactive, detail-oriented, highly organized, and capable of managing multiple priorities in a fast-paced environment. You will communicate daily with homeowners, HOA managers, vendors, subcontractors, suppliers, inspectors, and city agencies.
Fluent English and Spanish are required, as this position involves daily communication with Spanish-speaking field crews, subcontractors, vendors, and suppliers.
Responsibilities - Office Administration
- Answer incoming phone calls and emails professionally
- Welcome clients and visitors
- Maintain organized digital and physical filing systems
- Prepare professional correspondence, reports, proposals, contracts, and other documents
- Manage company calendars, meetings, appointments, and inspections
- Organize and maintain project files
- Process and organize incoming and outgoing mail
- Maintain office supplies and equipment
- Prepare documents using Adobe Acrobat and DocuSign
Project Coordination
- Assist in managing multiple construction projects simultaneously
- Schedule subcontractors, inspections, deliveries, and vendors
- Coordinate with city agencies regarding permits and inspections
- Maintain project schedules and monitor deadlines
- Track project progress and follow up on outstanding items
- Organize permits, inspection records, contracts, insurance certificates, change orders, and compliance documentation
- Communicate with HOA managers, homeowners, subcontractors, and suppliers
- Prepare project close-out documentation
Accounting & Bookkeeping
- Enter vendor invoices and project expenses
- Assist with Accounts Payable and Accounts Receivable
- Prepare customer invoices and payment requests
- Assist with payroll preparation
- Track employee hours by project
- Organize receipts and expense records
- Reconcile purchase orders and material receipts
- Assist with QuickBooks data entry and bookkeeping
Administrative Support
- Manage company email correspondence
- Maintain client and vendor databases
- Prepare spreadsheets, reports, and tracking logs
- Assist with purchasing office and project materials
- Maintain inventory of office supplies
- Support management with daily administrative tasks
- Assist with special projects and company initiatives
Required Qualifications
- Fluent in English and Spanish (speaking, reading, and writing)
- Minimum 2 years of office administration experience
- Excellent organizational and multitasking skills
- Strong written and verbal communication
- Exceptional attention to detail and accuracy
- Strong problem-solving skills
- Professional customer service and phone etiquette
- Ability to prioritize multiple projects and deadlines
- Ability to work independently with minimal supervision
- Strong computer proficiency
Preferred Qualifications
Experience in any of the following is highly desirable:
- Construction office administration
- General contracting
- Property management
- HOA management
- Engineering or architecture office
- Project coordination
- Bookkeeping
- Permit processing
Software Experience
Experience with the following software is preferred:
- Microsoft Office (Word, Excel, Outlook)
- Google Workspace
- QuickBooks
- Adobe Acrobat
- DocuSign
- Google Drive / Dropbox
The ability to quickly learn new software is highly valued.
The Ideal Candidate
We're looking for someone who:
- Loves organization and creating efficient systems
- Takes ownership of their responsibilities
- Is dependable, punctual, and professional
- Can confidently communicate with clients, vendors, subcontractors, and city officials
- Thrives in a fast-paced environment
- Can manage multiple priorities without sacrificing accuracy
- Is proactive and solves problems independently
- Maintains confidentiality and professionalism
- Wants to build a long-term career with a growing company
What We Offer
- Competitive pay based on experience
- Paid training
- Opportunity for advancement
- Stable, full-time position
- Supportive and team-oriented work environment
- Direct mentorship from company leadership
- Exposure to all aspects of construction management and business operations
- Long-term career growth with a rapidly growing company
Schedule
- Monday through Friday
- Full-time
- In-office position
- Occasional flexibility may be required based on business needs
Why Join LeRon?
At LeRon Construction & Management, you'll become an integral part of a company that values professionalism, accountability, and continuous improvement. Your work will directly contribute to the successful delivery of construction projects across Southern California.
If you're organized, motivated, bilingual, and looking for a long-term opportunity where you can grow professionally, we encourage you to apply.
Indeed Screening Questions (Knockout Questions)
- Are you fluent in both English and Spanish (speaking, reading, and writing)? (Required)
- Do you have at least 2 years of office administration experience?
- Have you previously worked in a construction, contractor, engineering, or property management office?
- Do you have experience using QuickBooks?
- Rate your Microsoft Excel skills: Beginner / Intermediate / Advanced.
- Have you coordinated schedules, appointments, or multiple projects simultaneously?
- Are you comfortable communicating with customers, subcontractors, vendors, and city agencies by phone and email?
- Are you legally authorized to work in the United States?
- Are you able to work full-time, Monday through Friday, in our Woodland Hills office?
- What hourly pay range are you seeking?
Suggested Indeed Job Title
Office Administrator / Construction Project Coordinator
This title accurately reflects the position and is more likely to attract experienced, career-oriented candidates than a generic "Office Administrator" posting.
Pay: $25.00 - $30.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
