This position begins part-time and fully remote, with room to grow. As Aspire adds clinicians and patient volume increases, we expect this role to expand into a full-time position with broader operational responsibility, and potentially a transition to a hybrid or in-office role at our Upper Saddle River location. We are looking for someone who wants to grow with the practice: starting with focused operational support now, and taking on more ownership, more scope, and more responsibility as we scale.
What You'll Do (To Start)
Oversee billing workflows, including private-pay and out-of-network billing processes
Coordinate with and help track deliverables for our contractor team, including marketing and outreach staff
Manage vendor relationships and practice administrative tools
Support scheduling oversight and administrative workflows
Help build out systems, documentation, and processes that will support the practice as it scales
Provide regular reporting and updates to the Clinical Director
As the Role Grows
As Aspire adds clinicians and patient volume, this role is expected to expand into a full-time position with broader ownership over practice operations, including:
Full oversight of day-to-day practice operations across a growing clinical team
Expanded billing and insurance management, including PIP/MVA claims and denial follow-up
Hiring, onboarding, and management of practice staff
Tracking KPIs and driving operational strategy alongside the Clinical Director
Potential transition to a hybrid or in-office role as the practice grows
What We're Looking For
Experience in practice management, medical or behavioral health office administration, or small business operations
Comfort working independently in a fully remote role
Strong organizational skills and ability to manage multiple workflows and priorities
Experience with billing, scheduling software, or healthcare administrative systems is a plus
Excellent written and verbal communication skills
Someone who is excited about growing with the practice, starting part-time and taking on more responsibility as the role expands to full-time
Discretion and comfort handling sensitive patient and business information
Why Aspire
Opportunity to shape operations at a growing specialty practice from the ground up
Flexible, remote, part-time schedule to start
A clear growth path: this role is expected to expand into full-time with broader operational ownership as we scale
Work directly with the Clinical Director and a small, dedicated team
Pay: $27.00 - $34.00 per hour
Benefits:
- Flexible schedule
- Paid time off
Work Location: Hybrid remote in Upper Saddle River, NJ 07458
