Position: Admissions Administrative Assistant
Reports To: Head of Admissions
Status: Full Time, Non-Exempt
Schedule: 52 Week (3 days/week in the summer)
Benefits: Full Benefit Eligible
Job Summary:
The Admissions Administrative Assistant plays a vital role in supporting the Head of Admissions, with a primary focus on assisting with the admissions process. This position manages student databases, coordinating appointments and events, and ensuring that all student records are organized and maintained.
Qualifications:
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Must be a committed Christian and demonstrate a Christ-centered lifestyle.
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Member of a local church in good standing.
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Demonstrates spiritual and organizational leadership.
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Minimum of a Bachelor’s degree, preferably in a related field.
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Pleasant and professional presentation of self.
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Excellent communication skills, including writing, layout, and editing.
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Ability to think strategically and act accordingly.
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Proficiency in G Suite programs and Microsoft products.
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Must maintain knowledge of school software platforms, social media platforms, and learning management systems.
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Intimate knowledge and experience working with schools.
Essential Functions:
Admissions Support & Coordination
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Create and maintain the annual admissions calendar, including screening and family interview scheduling.
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Oversee all communication related to admissions appointments, including confirmations, reminders, and follow-ups.
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Organize and prepare data and paperwork for screenings and interviews, ensuring all necessary materials are ready for administration staff.
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Maintain student data specific to the admissions process, including birth certificates, immunization records, and educational records.
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Maintain records for enrolled students, including testing and academic records.
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Organize and maintain both digital and hardcopy student record files, ensuring records are up-to-date and easily accessible.
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Coordinate and assist with admissions events and activities.
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Student Records & Administrative Support
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Assist the Head of Admissions with additional duties as needed, ensuring smooth operation of the admissions process and student data management.
Physical and Safety Requirements:
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This is a safety-sensitive position; employees may be required to undergo drug and alcohol testing.
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Ability to sit for extended periods and work at a desk or computer.
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Ability to communicate clearly and effectively in person, via phone, and email.
Additional Expectations:
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Maintain confidentiality and uphold professional ethics.
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Attend school events such as chapel, staff meetings, and other school functions when possible.
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Participate in school initiatives such as fundraising, recruitment, and volunteer programs as needed.
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Flexibility to take on other duties to support the school as necessary.
