TOTE is Dedicated, Reliable and Built to Serve
Come join TOTE Maritime Agency Puerto Rico LLC! TOTE Maritime Puerto Rico has proudly served the communities of Puerto Rico since 1985. TOTE Maritime Puerto Rico provides safe, reliable transportation for the Puerto Rico and related Caribbean trades. Their high-speed lift-on/lift-off vessels (Lo/Lo) are the world's first environmentally friendly commercial container ships and are supported by a seamless network of port facilities, operational systems and inland transportation resources.
Job Description
You would be a great TOTE Maritime Agency Puerto Rico employee if you exhibit the following:
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Model safe behavior, never compromising your or another’s safety.
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You keep a positive outlook in all you do. Show consistency in words and actions.
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Follow through on commitments. Communicate openly.
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Show personal accountability for achieving results, for your actions, and your professional development.
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Can be counted on to be a true business partner.
Summary/objective
Provides administrative, HR, and operational support across multiple business functions, including special projects, budgeting, reporting, compliance, employee programs, office services, vendor management, and records administration. Ensures efficient business operations, supports organizational initiatives, maintains confidential records, and delivers high-quality service to employees and stakeholders.
Essential functions
Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
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Manages and support other departments special projects, communications and/or activities.
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Participate in budget formulation and analysis process.
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Provide special and ad hoc reporting as required.
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Facilitates the dispatch process by providing shipping documents and updating electronic data accurately.
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Provide admin support with tasks related with recruitment admin process.
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Provide support with reports and other documents as assigned
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Provide support services with special projects related with Community Initiatives
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Provide support with confidential information management and retention (employee record files, benefit information).
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Serves as employee point of contact for the scheduling, notification, and coordination of in-house training and other employee activities (e.g. health & safety fair, wellness program, etc).
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Manages TMPR’s organizational charts, weekly headcount and employee intranet’s SJU sections.
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Monitor compliance training and support employees by following up on training completion and compliance requirements.
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Manages SJU petty cash replenish and quarterly reconciliation.
Competencies
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TRUST - Earn the trust of others by being well intentioned and fair in all your dealings. Follow through on commitments. Communicate openly.
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SAFETY- Model safe behavior, never compromising your or another’s safety. Proactively identify and remedy unsafe situations. Maintain a spirit of continuous improvement to ensure that everyone returns home safely to their families.
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RESPECT - Treat people of all levels and from all walks of life with respect. Be humble and approachable. Listen for understanding.
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ACCOUNTABLE - Hold yourself and others accountable for measurable high quality, timely and cost-effective results. Accept responsibility for mistakes and continuously strive to improve. Show personal accountability for achieving results, for your actions, and your professional development.
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ETHICS/INTEGRITY - Do the right thing. Behave in an honest and fair way that is above reproach. Show consistency in words and actions. Represent yourself and the company in a positive manner. If you see something wrong, speak up.
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CUSTOMER FOCUS - Anticipate and exceed customer expectations, both internal and external. Deliver high quality products and services. Be a true business partner. Offer solutions and provide value.
Required education and experience
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Minimum of 2 years administrative experience in a Human Resources environment and familiarity with state and federal regulations such as COBRA, FMLA, etc.
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Must possess excellent interpersonal, oral and written communication skills.
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Ability to read, write, and communicate effectively in both English and Spanish.
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Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands
Preferred education and experience
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Required: Bachelors Degree in Business Administration or Human Resources.
Work environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.
Physical demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or listen. The employee frequently is required to sit and use hands to operate computer controls, calculators, and telephones. The employee is occasionally required to stand, walk, and reach with hands and arms, and perform duties at a marine terminal or aboard a commercial vessel. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision to review reports and the ability to adjust focus to computer terminal.
Work authorization/security clearance requirements
TOTE Maritime Agency Puerto Rico, LLC is an Equal Opportunity Employer - Affirmative Action and a VEVRAA Federal Contractor. We are committed to a diverse workforce and taking affirmative action to employ and advance in employment qualified women, underrepresented groups, individuals with disabilities, and protected veterans. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin disability or status as a protected veteran. TOTE Maritime Agency Puerto Rico is a drug-free employer and a participant of the E-Verify Employment Verification Program.
