Description
We are seeking a highly organized and proactive Administrative Assistant III to provide administrative support to 4 to 6 inpatient units at Santa Monica UCLA Medical Center. As a member of the Nursing Administration department, you will manage multiple priorities, coordinate events, and support nursing leadership teams.
Key Responsibilities
- Generate reports and maintain personnel records using systems like One Staff Scheduling, HR Tracking, and Evercheck.
- Coordinate travel arrangements and process reimbursements for nursing staff.
- Support meetings by scheduling, preparing agendas, attending, and documenting minutes.
- Assist with onboarding and transitioning of nursing staff and leadership.
- Serve as a liaison to the Chief Nursing Officer, Director of Hospital Administration and Executive Management.
- Ensure competency compliance and departmental updates in collaboration with Unit Directors and Clinical Nurse Managers.
- Act as ID Management Authorizer and manage facilities and IT service requests to resolution.
- Plan and execute departmental events, retreats, and special projects.
- Mentor administrative support staff and facilitate copy center and EMPAC-related requests.
- Provide technical support and maintain proficiency in Microsoft Office Suite and other relevant systems.
- Perform additional administrative duties as assigned to support departmental operations.
Salary Range: $30.36 - $43.49 hourly
