Job Summary
We are seeking a dynamic and highly organized HVAC Dispatch/Office Administrator to join our team! In this vital role, you will coordinate daily HVAC service operations, manage dispatching of technicians, and oversee office administrative functions. Your energetic approach will ensure smooth communication between clients, technicians, and suppliers while maintaining efficient scheduling and logistics. This position offers an exciting opportunity to contribute to a fast-paced environment where your analysis skills and attention to detail will drive operational success. You will play a key role in supporting our supply chain, transportation planning, and overall logistics processes, ensuring timely service delivery and customer satisfaction.
Duties
- Coordinate and dispatch HVAC technicians using transportation management systems to optimize routes and service efficiency
- Manage incoming calls with professional phone etiquette, providing clear communication and prompt assistance to clients, vendors, and team members
- Enter data accurately into systems such as Acowin and QuickBooks
- Help coordinate A/P and A/R
Qualifications
- Proven experience with dispatching in HVAC or related fields; familiarity with Quick Books and Acowin highly perferred
- Strong analysis skills
- Excellent communication skills with professional phone etiquette and clear written correspondence
- Proficiency in data entry
- Ability to multitask effectively within a fast-paced environment while maintaining attention to detail in all administrative functions
Join us in delivering exceptional HVAC services through seamless dispatching and office operations! Your energy, analysis skills, and dedication will help us achieve operational excellence while supporting the growth of our team.
Pay: $38,904.32 - $90,099.82 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Application Question(s):
- How many years of hvac experience do you have?
Work Location: In person
