Description:
Now Hiring: Documentation Coordinator
Shift/Schedule: Mon - Fri | 1st Shift | 8:00AM - 5:00PM
Pay: Base = $25/hour (+ based on experience)
Why join our team?
-
Need cash before payday? We’ve got you covered with on demand pay
-
Quarterly bonuses (based on team achievement and up to 6% of wages)
-
Full benefits package – medical, dental, vision & 401(k) match
-
Generous PTO & holidays
- Growth opportunities to expand skillsets and enhance career
-
Amazing team & culture focused on: Communication | Community Involvement | Wellness | Employee Activities
Other Benefits & Programs We Offer:
-
Full-time & stable hours – no seasonal cuts!
-
Referral bonus program
-
Tuition reimbursement
-
HSA Medical plan option with annual company contribution
-
Perks at Work – discounts on shopping, travel & more
-
Proven continued business growth for future opportunities
What You’ll Do
-
Collect and organize supplier documents such as specifications, allergen statements, Letters of Guarantee, COAs, and packaging compliance forms
-
Review documents for completeness and accuracy using established checklists and SOPs
-
Maintain clean, organized files across SharePoint, TraceGains, and internal systems
-
Monitor incoming documentation and route items through FSQ workflows
-
Track outstanding requests and follow up with suppliers when information is missing
-
Support routine documentation tasks for new materials, changes, and supplier onboarding
-
Apply basic regulatory requirements (FDA, USDA, TTB) to documentation checks
-
Assist with annual supplier reviews and audit preparation by ensuring files are up-to-date
-
Maintain version control and ensure documents match current standards
-
Work with Procurement, Operations, R&D, and FSQ teams to ensure documentation is available when needed
-
Communicate clearly and professionally with suppliers regarding requirements and corrections
-
Enter and validate metadata in documentation systems
-
Help troubleshoot simple file issues (permissions, naming, formatting)
-
Support consistency and organization across shared FSQ folders
Requirements:
What You’ll Need
-
High school diploma required; associate’s or bachelor’s degree in a related field (FSQ, science, supply chain, business) preferred but not required
-
Strong attention to detail and comfort working with documents and data
-
Good communication skills and ability to work with internal teams and suppliers
-
Basic proficiency with Microsoft Office; experience with SharePoint or documentation systems is a plus but training will be provided
-
Ability to stay organized and manage multiple small tasks throughout the day
