Company Overview
The United Cerebral Palsy Association of San Diego County is dedicated to empowering individuals with disabilities by providing vital programs and services that promote independence, productivity, and full citizenship. Through innovative initiatives such as adult day programs, assistive technology services, and advocacy efforts, we strive to improve the lives of thousands in our community.
Position: Accounting Clerk
Work schedule: Part-time, 25 Hrs/Wk*
*ineligible for full benefits
Eleven paid holidays a year
Wage: $19.50 - $23.00 /hr. DOE
Days & hours of work: M - F, 8:00 am – 1:00 pm (flexible)
Location: Administration Offices - 8665 Gibbs Dr., Suite 100, San Diego, CA 92123
Classification: Non-exempt
General Description: Under the direction of the Controller, you are responsible for all accounts payable and receivable, client billings and collections.
Supervisor: Controller
Supervises: N/A
SPECIFIC DUTIES AND RESPONSIBILITIES:
Accounts Payable:
- Process invoices accurately and timely following internal & AP procedures.
- Enter and reconcile transactions in accounting software.
- Prepare weekly check run.
- Audit and process monthly credit card bills.
- Maintain vendor records including digital documentation.
- Assist with invoice discrepancy resolution by communicating with vendors & departments.
- 1099s maintenance and preparation.
- Vendor relations.
Accounts Receivable:
- Process and monitor AR transactions, ensuring accuracy and timeliness.
- Research and resolve payment discrepancies and invoice issues.
- Enter invoices into accounting system and customer billing software.
- Process and post customer payments.
- Make check and cash deposits as needed.
- Prepare month end reports on program billing and statistics.
Financial Reports:
- Assist with internal and external financial reports to Grantors, Auditors and CFO.
- Assist with month end closing.
Other Duties and Responsibilities:
- Responsible for petty cash and distributing facility keys.
- Answering phones.
- Retrieving and sorting mail.
- Assisting with fundraising event check-in and donations as needed.
- Maintaining USPS postage machine.
QUALIFICATIONS:
Education and Experience:
- Associates degree or High School diploma plus relevant experience and certification. College courses in accounting a plus.
- 2 years+ of accounting experience, not for profit experience a plus.
- High attention to detail and accuracy.
- Experience in accounting procedures and systems.
- Knowledge of accounts payable and receivable, billings and collections.
- Knowledge of client billing system for Regional Center/Department of Rehabilitation a plus.
- Immediate and advanced skills in Excel.
- General knowledge of accounts payable and receivable software, including QuickBooks Online and Sage.
- Passionate about working for a non-profit committed to helping people with disabilities.
Other Skills:
- Ability to prepare, read and understand financial reports.
- Ability to explain financial information to staff.
- Ability to respond professionally to inquiries and complaints from vendors, state, etc.
- Ability to define problems, correct information recommend solutions.
- Ability to work with deadlines and interruptions.
- Ability to prioritize and organize work independently.
Work Environment:
- Office setting.
- Low to moderate noise level.
- Must have access to reliable transportation to attend meetings, make deposits and complete mailings.
- Possess a valid driver’s license and provide proof of auto liability insurance.
**TB Test, health screening, LiveScan background clearance and a Social Media screening are required for employment with United Cerebral Palsy Association of SD County.*
This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of the position. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.
Pay: $19.50 - $23.00 per hour
Benefits:
Work Location: In person
