Position Summary
The Staff Accountant plays a key role in the day-to-day financial operations of the firm, with primary responsibility for accounts payable, client billing, matter intake, and other administrative tasks. This position is ideal for a detail-oriented professional who is comfortable wearing multiple hats in a midsize law firm environment and working closely with attorneys and administrative staff to ensure financial accuracy, compliance, and efficient operations.
Key Responsibilities
Accounts Payable
- Process vendor invoices, firm expenses, and employee reimbursements
- Ensure proper approvals, coding, and timely payment of bills
- Prepare and process checks, ACH, credit card and other electronic payments
- Maintain vendor files and respond to vendor inquiries
- Reconcile accounts payable and related general ledger accounts
- Process 1099 filings at year-end.
Billing & Accounts Receivable
- Prepare and process client invoices in accordance with engagement terms and firm billing practices
- Work directly with attorneys to finalize billing and resolve billing questions
- Track accounts receivable and assist with follow-up on outstanding invoices
- Post client payments and apply funds accurately
- Support billing adjustments, write-offs, and trust-to-operating transfers
Matter Intake & Client Setup
- Setup new clients and matters in accounting and practice management systems
- Review engagement letters, fee agreements, and trust requirements prior to matter activation
- Ensure accurate billing rates, fee structures, and trust settings
- Maintain and update client and matter records
- Coordinate with attorneys to ensure compliance with firm intake and ethical standards
General Accounting & Firm Support
- Assist with credit card reconciliations
- Support month-end and year-end closing activities
- Maintain organized financial and trust documentation
- Assist with audits, tax preparation, and reporting
- Identify opportunities to improve accounting and billing processes
- Provide administrative and accounting support as needed in a midsize firm setting
Qualifications
- Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred
- 2+ years of accounting experience; law firm experience strongly preferred
- Demonstrated experience with trust accounting (IOLTA) preferred
- Knowledge of law firm accounting and ethical compliance requirements
- Experience with legal accounting or practice management software (e.g., Clio, Centerbase, ProLaw, Aderant, Elite, or similar)
- Proficiency in Microsoft Excel and accounting software
- Strong attention to detail and ability to manage multiple priorities
- Excellent communication skills and a high degree of discretion and confidentiality
- Self-starter comfortable working independently in a small firm environment
Work Environment & Requirements
- Primarily office-based with extended computer use
- Some flexibility required during billing cycles and month-end close
Job Type: Full-time
Pay: $50,000.00 - $65,000.00 per year
Benefits:
- 401(k) 5% Match
- Health insurance
Work Location: In person
