JOB
The Administrative Bailiff will operate under the guidance of the Judge/Magistrate and will be essential in facilitating the efficient functioning of courtroom proceedings and will assist the Judge/Magistrate in their administrative duties, and scheduling of meetings and court hearings. This role demands an individual who is initiative-driven, highly skilled in administrative duties, and is able to multi-task efficiently and processes advanced technical capabilities—all while displaying outstanding customer service while thriving in a dynamic atmosphere.
EXAMPLE OF DUTIES
Courtroom Operations:-
Serves as bailiff during court sessions, ensuring order and decorum in the courtroom and timeliness of proceedings
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Manages all facets of courtroom operations, making certain all parties are present for in-person or virtual hearings, testing and utilizing audio/visual equipment, preparing physical case files; and ensuring all necessary documentation is prepared accurately and is easily available
Administrative Duties:-
Performs a variety of administrative tasks, such as scheduling hearings with advance technologies and with multiple means, maintaining calendars, and preparing and reviewing documents to support the court’s operations; mostly comprised of specialized dockets and juvenile matters
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Prepares and maintains accurate records, including entries, tracking, compliance, and other legal documents, ensuring compliance with legal standards and confidentiality requirements
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Completes purchase and reimbursement requests, make travel arrangements, and plan for outings
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Assists in maintaining data for court programing when required
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Retrieves physical records from storage facility and return of same
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Performs any other special duties as required
Customer Service:-
Provides exceptional service to court visitors, including attorneys, witnesses, and the public, by answering inquiries, providing information about court procedures, and directing individuals to appropriate resources
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Fosters a welcoming and respectful environment for all individuals entering the court, particularly youth and families involved in juvenile cases
Collaboration and Communication:-
Works closely with court personnel, including judges, magistrates, attorneys, and social workers, to facilitate effective communication and coordination of services related to juvenile/probate cases.
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Participates in team meetings and contribute to discussions on improving court processes and services.
Technology Utilization:-
Utilizes court management software and other technology tools to streamline processes, manage case information, and enhance overall efficiency.
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Stays updated on technological advancements that can improve courtroom operations and administrative functions.
Continuous Improvement:-
Stays informed about changes in juvenile law and court procedures and actively participate in training and professional development opportunities to enhance skills and knowledge.
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Identifies areas for improvement in courtroom operations and suggest solutions to enhance efficiency and service delivery.
SUPPLEMENTAL INFORMATION
Dependability and Reliability-
Personally responsible. Completes work in a timely, consistent manner and is committed to being available during business hours to further organizational goals
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Demonstrates regular and punctual attendance and arrives prepared for work
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Committed to doing the best job possible and diligently follows through on commitments
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Consistently meets deadlines
Decision-making/Problem Solving-
Sound judgement in decision-making and exceptional boundaries related to confidential information
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Ability to anticipate and use intuition, judgment, organizational knowledge, motivational techniques, and personal leadership to meet Court needs
Work Environment
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Team player – respectful interaction with all other county personnel; follows employee manual and dress codes
