Payroll Processor
Department for Financial Services
We are seeking a mission-driven employee with a desire to use their skills, knowledge, and proven experience in service to the Church. The Payroll Processor performs and manages the payroll and reporting functions for the Catholic Pastoral Staff, small parishes (SPP), and diocesan priests. This position is the primary resource to parishes regarding standardized payroll procedures, controls and software while serving as a trainer for business managers at diocesan locations. The processor assists priests with financial questions and acts as an intermediary between parish business managers and the payroll software vendor as appropriate.
Why Join Us?
ü Live Your Faith: Serve the Church while using your professional expertise in a meaningful way.
ü Be Part of a Dynamic Team: Be a part of a team who strives to bring about the Kingdom through their work and interactions.
ü Make a Lasting Impact: Help parishes and schools strengthen their policies and governance.
This is a full-time on-site position working a 4 day work week.
Key Responsibilities
- Prepare and process payroll for the Catholic Pastoral Center employees, seminarians, priests, retired priests, and employees of small parishes.
- Collect data from appropriate sources and make changes as needed.
- Identify discrepancies and reconcile information prior to processing payroll.
- Prepare payroll entry for journals and general ledger input. Prepare periodic payroll reports.
- Prepare, report, and communicate garnishments to the courts and the employee. Process tax documentation as needed.
- Maintain employee files. Ensure employee payroll deductions are remitted in a timely manner.
- Invoice charges and fees associated with small parish payroll.
- Review priest expense allowance in accordance with policy.
- Working with the Office for Human Resources, update and submit payroll deductions and earnings for employee benefits programs including contributions to 403(b) and medical savings accounts. Provide reporting and documentation for unemployment and worker’s compensation claims.
- Provide training and assist parishes and schools with parish financial, statistical, and payroll reporting.
- Train entities on diocesan standards for parish reporting.
- Analyze parish payroll data along with financial and statistical data.
- Prepare and present at priest orientation meetings as needed regarding priest pay and taxes.
- Identify possible improvements and attend meetings related to the payroll process.
- Answer employee and supervisor questions regarding payroll data and system.
o Process and issue tax information for employees on appropriate cycle.
- Create and maintain policies and instructions for parishes related to payroll processes.
- Prepare paperwork related to the annual Diocesan financial audit.
What We’re Looking For
· Practicing Catholic in full communion with the teachings of the Church.
· Bachelor’s Degree in related field; Proven experience in payroll processing, data entry, and basic accounting.
Ability to manage multiple ongoing projects and recurring deadlines.
· Excellent organizational and recordkeeping skills.
· Proficient knowledge and experience with payroll software and Microsoft Office products.
· Experience in teaching, coaching, and/or training.
· High degree of accuracy and confidentiality
· Knowledge of basic accounting principles and bookkeeping techniques.
· Self-starter; work with minimal supervision
· Able to interpret and analyze data to provide recommendations for improvements to job processes.
· Willingness to work collaboratively in a team-oriented environment.
Great Benefits
- Salary Range of $25- $30 per hour.
- Comprehensive health, dental and vision insurance options.
- Employer paid life insurance and voluntary life options
- 403b non-elective contribution
- Paid parental leave
- Generous paid time off and holiday/holy day schedule
- Opportunities for spiritual formation and participation in Curia events
- A chance to work in a faith-centered environment with dedicated professional
Mission Summary:
“The Roman Catholic Diocese of Springfield in Illinois seeks a dynamic and joyfully Catholic individual to help us “build a fervent community of intentional and dedicated missionary disciples of the Risen Lord and steadfast stewards of God’s creation who seek to become saints.” (Fourth Diocesan Synod, Statue#1). Every member of the Curia staff, as an extension of the ministry of the Diocesan Bishop, has a ministerial calling, and each position has a ministerial aspect.
Every employee or consultant, whether employed by the Diocese, a parish within the diocese, or a Catholic School, shall act in an honest and forthright manner in all workplace concerns; treat co-workers, supervisors, volunteers, parishioners, students, and visitors with respect; and conduct themselves in a moral and ethical manner consistent with Catholic principles, including but not limited to the Church’s teaching on sexual ethics and human dignity.
The full job description may be requested from the Office for Human Resources at [email protected].
TO APPLY:
Send a resume and cover letter to the Office of Human Resources at [email protected] or mail to 1615 W
Washington St, Springfield, IL 62702
Pay: $25.00 - $30.00 per hour
Work Location: In person
