Administrative Assistant Finance and Payroll Manager
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Administration:
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Assist Leadership with smooth daily operations
- Support leadership to achieve business objectives
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acting as liaison to the District office as required
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address departmental issues
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Support faculty, staff, parents and students
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Share information for general office policy and procedures
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Coordinate CPR training
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Manage ELC database for VPK and School Readiness requirements
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Finance:
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General bookkeeping duties, including posting and reconciling information to QuickBooks
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Organize and maintain streamlined accounting system
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Create and maintain annual budget and chart of accounts
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Process payments in a timely manner
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Perform Bank Reconciliations on a monthly basis
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Make deposits and record all cash, checks and credit card receipts on hand as well as through DonorView and Square
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Submission of monthly financial reporting and board minutes to the district
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Prepare and submit annual Cost Report to the District
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Manage and submit all annual audit documents
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Manage After Care and Extended Day Programs billing and collection
- Enter VPK attendance and submit to ELC for payment monthly
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Human Resources:
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Process documentation for employment applications including prior employment verification
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Onboarding and Offboarding with the District
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Hiring and separations for payroll and benefits
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Prepare employment contracts
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Liaise with CoAdvantage to report and manage payroll and benefits
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Manage Time Cards
- Follow up with substitute coverage for unexpected absences
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Manage Employee Data and Verification Reports in compliance with DOE Surveys in FOCUS
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Maintain Employee related files including instructional certification compliance
SIS (Student Information Systems)
FOCUS update including withdrawals, transcripts, and all documentation
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Keep student records updated in FOCUS, FileMaker Pro, and physical copies
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Assist AHEC with annual physicals for all students
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CHIPS management with backup and monthly documentation
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Assist instructors, admin, Principal, students, and parents with documentation and records upkeep
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Update all student information devices such as Remind, Transparent Classroom, IXL, Smore, etc.
Technical Competencies:
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Budget Management & Accountability
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Knowledgeable in monthly financial reporting, payroll, accounts payable, accounts receivable, and bank reconciliation.
- Profit & Revenue Optimization
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Audit compliance
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Experience in effectively communicating key data.
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Customer Service.
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Regulatory compliance within school district.
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Schedule Administration; Highly organized with keen attention to detail
- Good mathematical background and ability to sort, check, count and verify numbers.
Behavior Competencies:
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Positive work ethics • Professional communication skills • Proactive Problem-solver
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Self-motivator • Ability to cooperate/get along with others • Dependable/Flexible/adaptable
Skills required:
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Quickbooks desktop software
- Microsoft Office with proficiency in Excel and Word
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FilemakerPro
Core Values:
- Respect for self, others, and the environment
