D&S Construction is seeking an organized and dependable Construction Secretary to support daily office operations, project managers, and field personnel. This position requires strong communication skills, attention to detail, and the ability to manage multiple construction projects and administrative responsibilities at the same time.
Primary Responsibilities
- Answer phones, respond to emails, and direct customer and vendor inquiries.
- Prepare and organize proposals, contracts, change orders, purchase orders, and project correspondence.
- Maintain electronic and paper project files.
- Request and track certificates of insurance, permits, licenses, warranties, and subcontractor documentation.
- Coordinate project meetings, inspections, deliveries, and employee schedules.
- Assist with invoicing, accounts payable, accounts receivable, and payment follow-ups.
- Collect and organize timecards, daily reports, receipts, and job-cost information.
- Prepare lien waivers, closeout documents, operation manuals, and warranty packages.
- Communicate with customers, subcontractors, suppliers, municipalities, and field employees.
- Order office and jobsite supplies as needed.
- Assist ownership and project managers with general administrative duties.
Qualifications
- Previous administrative or secretarial experience required.
- Construction industry experience preferred.
- Proficient in Microsoft Word, Excel, Outlook, and Adobe Acrobat.
- QuickBooks or construction-management software experience is a plus.
- Strong written and verbal communication skills.
- Excellent organization and document-management skills.
- Ability to prioritize assignments and meet deadlines.
- Professional, dependable, and comfortable handling confidential information.
- High school diploma or equivalent required.
Position Details
- Full-time, in-office position.
- Monday through Friday.
- Reports directly to ownership and project management.
- Compensation based on experience.
- Benefits and paid time off available based on company policy.
The ideal candidate is proactive, detail-oriented, and willing to take ownership of daily responsibilities while supporting a fast-paced commercial and industrial construction company.
Pay: $150.00 - $200.00 per day
Benefits:
- Flexible schedule
- Paid time off
Work Location: In person
