Location: CTC Academy - Fair Lawn Campus
Reports To: Principal
Employment Type: Full-Time
Salary: From $50,000 - can be adjusted based on years of experience
Position Summary
CTC Academy is seeking a highly organized and detail-oriented Administrative Assistant to support the daily operations of the school. This position plays a key role in maintaining student records, coordinating IEP and Child Study Team meetings, managing attendance and staffing records, supporting district communications, and assisting with front office operations.
Essential Responsibilities
Student Records & Special Education Support
- Maintain student records and information within the Realtime Student Information System.
- Coordinate IEP meetings, intake meetings, evaluations, and other Child Study Team activities.
- Ensure student records, IEP documentation, and progress reports are accurate, complete, and compliant.
- Manage student intake documentation and maintain electronic files.
Scheduling & Communication
- Schedule meetings and maintain calendars for IEPs, evaluations, and school-related meetings.
- Coordinate communication with school districts, Child Study Teams, parents, and staff.
- Prepare meeting invitations, reserve meeting spaces, and distribute required documentation.
- Assist with school-wide communications, including email and phone notifications.
Attendance & Staffing Support
- Monitor student and staff attendance.
- Coordinate substitute coverage and maintain staffing records.
- Prepare reports related to aides, substitutes, and program staffing as required.
Administrative Support
- Support front office operations and provide receptionist coverage as needed.
- Maintain student, family, and staff contact information.
- Assist the Principal with special projects and administrative tasks.
- Perform other duties as assigned.
Qualifications
- Associate's degree or equivalent combination of education and experience preferred.
- Minimum one year of administrative experience preferred.
- Strong organizational, communication, and multitasking skills.
- Proficiency in Google Workspace (Gmail, Docs, Sheets, Drive, and Calendar).
- Experience with Realtime or a similar student information system preferred.
- Experience in an educational or special education setting is a plus.
Employment Requirements
Candidates must successfully complete all required background checks, health screenings, and Department of Education clearances in accordance with New Jersey regulations.
Why Join CTC Academy?
CTC Academy offers a collaborative, student-centered environment where staff members make a meaningful impact every day. We are committed to supporting our students, families, and team through professionalism, compassion, and excellence.
Pay: From $50,000.00 per year
Benefits:
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Professional development assistance
- Tuition reimbursement
- Vision insurance
Work Location: In person
