Description
Half time In corporate office half time at Daniel’s Creek and Larkin Creek apartment communities
Primary Purpose:
The Administrative Assistant & Leasing Agent will provide comprehensive organizational support to the DiMarco Group of Companies, working half-time at the Baldwin Corporate Office and half-time at the Daniels Creek and Larkin Creek properties. This role combines administrative tasks with leasing agent responsibilities to ensure efficient operations and outstanding customer service.
Duties and Responsibilities:
Administrative Support (Corporate Office):
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Assist with preparing correspondence and reports as requested by functional departments.
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Maintain an organized filing system and retrieve information as needed; prepare files for logging into the file inventory system.
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Ensure cleanliness and upkeep of common areas, including the kitchen and conference rooms.
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Provide snacks for the reception area and executive conference room.• Keep copiers and printers stocked with paper daily.
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Input and manage company contacts, photos, and calendar items.
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Draft written responses or replies by phone or email as required
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Sort and distribute company mail and ensure timely pickups from various departments.
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Maintain inventory of supplies and order as necessary.
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Track charitable contributions and sponsorships; process related documentation.
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Plan and execute special events as requested by owners and senior management.
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Provide coverage for the reception desk as scheduled.• Assist with special projects as assigned by supervisors.
Assistant Leasing Agent (Daniels Creek & Larkin Creek Properties):
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Support the Community Manager with leasing, administrative, and operational tasks.
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Facilitate a consistent customer experience on-site and contribute to quality operations.
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Assist with incoming leasing inquiries, including answering calls and showing apartments.
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Process lease applications, conduct credit checks, employment verifications, and background checks
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Track leasing information and input data into the software reporting system.
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Prepare lease and move-in packets, and schedule lease signings as necessary.
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Ensure utility services are transferred for new residents by following up with utility companies.
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Assist with move-ins, move-outs, and property inspections as required.• Receive and post rental payments, and prepare bank deposits accurately.
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Maintain and deliver delinquency reports and late notices in a timely manner.
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Take and follow up on resident work orders, tracking and logging completed tasks.
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Assist in processing invoices when necessary, including documentation and filing.
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Prepare lease renewals for distribution and follow up with residents regarding lease end dates.
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Coordinate community social events and assist in the execution of activities.
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Conduct market surveys and contribute to community engagement efforts.
Education and Experience:
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Associate’s Degree is preferred along with three to five years of experience in administrative support and or Leasing Agent roles.
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Experience with analysis and administrative functions is highly desired.
Skills and Qualifications:
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Strong decision-making and judgment skills.
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High level of professionalism and ability to develop strong relationships within a team environment.
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Excellent organizational skills with the capacity to prioritize multiple tasks effectively.
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Strong customer service and communication skills, both written and verbal.
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Proficiency in Microsoft Office, spreadsheets, databases, and word processing tools.
Administrative Assistant & Leasing Agent
This dual role combines the need for strong administrative capabilities with community engagement responsibilities to support our goals of excellence and service quality.
