Front Desk Assistant – Tutor Zone Weston
Position: Front Desk School Administrative Assistant
Location: Tutor Zone Weston
Regular Hours: 12:30 PM – 6:00 PM
Extended Hours: Must have flexibility to work 8:00 AM – 6:00 PM on certain days as needed
Position Overview
Tutor Zone Weston is looking for a friendly, organized, dependable, and professional Front Desk Assistant to support the daily operations of our tutoring center and micro school.
This position is an important part of keeping our school organized and running smoothly. The ideal candidate is comfortable communicating with parents, students, teachers, and tutors; managing schedules; completing basic administrative tasks; and assisting with students when needed.
Bilingual Requirement- PLEASE READ
Fluent English AND Spanish are required for this position.
Applicants must be able to comfortably speak, understand, read, and communicate professionally in both English and Spanish. Conversational knowledge of one language is not sufficient.
The Front Desk Assistant will regularly communicate with English- and Spanish-speaking families by phone, text, and in person.
Responsibilities
- Greet students, parents, tutors, and visitors in a friendly and professional manner.
- Answer phone calls and respond to basic parent questions.
- Call and/or message families to confirm tutoring sessions and appointments.
- Assist with scheduling, rescheduling, cancellations, and tutor availability.
- Keep track of student arrivals, dismissals, and attendance.
- Communicate schedule changes or important information to teachers, tutors, and administration.
- Maintain an organized and professional front desk area.
- Assist with student check-in and dismissal procedures.
- Contact parents when necessary regarding pick-up, scheduling, missing materials, or other routine matters.
- Assist teachers and administration with basic clerical and administrative tasks.
- Update student information, schedules, attendance records, and other school documents.
- Assist with filing and maintaining organized student records.
- Help monitor students during transitions, dismissal, breaks, or other times when additional supervision is needed.
- Reinforce school expectations and help maintain a calm, safe, and organized environment.
- Assist with preparation for school activities, tutoring sessions, special events, and field trips when needed.
- Complete other reasonable front desk, administrative, or micro school support duties as assigned.
Technology Skills
Applicants should be comfortable using:
- Google Docs
- Google Sheets / spreadsheets
- Google Drive
- Email
- Online calendars and scheduling
- Basic computer programs
- Printers, scanners, and copiers
The candidate should be able to learn new school programs and systems with reasonable training.
Qualifications
The ideal candidate is:
- Fluent in both English and Spanish
- Dependable and punctual
- Friendly and welcoming
- Professional when communicating with parents
- Comfortable speaking on the phone
- Organized and able to multitask
- Comfortable working around children of different ages
- Patient and able to remain calm in a busy school environment
- Able to follow directions and complete tasks independently
- Comfortable handling confidential student and family information appropriately
- Detail-oriented, especially when managing schedules and appointments
- Able to communicate clearly with teachers, tutors, parents, and administration
- Flexible when daily needs or schedules change
Schedule
Typical Schedule:
12:30 PM – 6:00 PM
Candidates must also have some flexibility for 8:00 AM – 6:00 PM shifts on certain days when additional coverage is needed.
We are looking for someone who can become a reliable part of our Tutor Zone Weston team and help create an organized, welcoming, and professional environment for our students and families.
Pay: From $16.00 per hour
Work Location: In person
