We are seeking a highly organized, proactive, and dependable Executive Administrative Assistant to support the daily operations of multiple businesses, including a trucking company, construction company, and truck & trailer sales. This role requires someone who thrives in a fast-paced environment, can efficiently manage competing priorities, communicate professionally with customers, vendors, brokers, drivers, and subcontractors, and help keep multiple businesses running smoothly. The ideal candidate is detail-oriented, resourceful, tech-savvy, and capable of working independently while maintaining the highest level of professionalism and confidentiality.
Duties
- Provide administrative support across multiple businesses.
- Answer and direct phone calls, emails, and text messages professionally.
- Manage calendars, appointments, meetings, and reminders.
- Organize digital and physical files.
- Assist with customer service and follow up with clients.
- Prepare invoices, estimates, purchase orders, and reports.
- Maintain spreadsheets and company records.
- Coordinate with brokers, drivers, customers, vendors, and subcontractors.
- Assist with dispatching, tracking loads, and transportation paperwork.
- Help manage truck and trailer sales, including listings, customer inquiries, paperwork, and appointments.
- Support construction operations by organizing project documents, permits, invoices, schedules, and vendor communications.
- Monitor office supplies and general office organization.
- Perform other administrative and operational tasks as assigned.
Qualifications
- 2+ years of administrative experience.
- Experience in transportation, logistics, construction, or sales is highly preferred.
- Excellent organizational and multitasking skills.
- Strong communication and customer service skills.
- Proficient in Microsoft Office (Excel, Word, Outlook) and Google Workspace.
- Experience with QuickBooks is a plus.
- Ability to work independently and solve problems proactively.
- High attention to detail and confidentiality.
- Bilingual English/Spanish preferred.
Tipo de puesto: Tiempo completo
Beneficios:
Lugar de trabajo: Híbrido en Laredo, TX 78041
