Job Overview
We are seeking a dynamic and detail-oriented Accounts Receivable Specialist and Accounting Support professional who wants to build upon their existing skills and grow within the company. This role will be responsible for driving invoices to payment by ensuring the invoice follows company established terms and coding as well as customer invoicing requirements. To achieve this, it will be critical to build collaborative relationships with internal partners to facilitate resolution of issues. This role will also assist in collections by following up on past due invoices and referring them to the CFO on a timely basis.
Duties
- Assist with customer setup in accounting system and manage updates to information.
- Send out initial credit reference requests and forward responses to CFO.
- Help process customer requests for vendor information from Hawk Equipment Services.
- Create and distribute invoices from completed work· orders following company procedures, ensuring terms match customer’s purchase order and company policy.
- Create estimates and convert them to invoices based on project needs.
- Manage customer invoice portals and remit invoice following portal procedures.
- Assist with payment processing.
- Enter customer sales tax exemptions into Avalara and note customer account.
- Manage AR email and take calls from customers to answer questions and resolve issues.
- Support the preparation of financial reports and spreadsheets for management review by analyzing Excel data and applying formulas for accurate insights.
- Record customer communications regarding payment to track payment status.
- Monitor AR aging and send initial notice to the customer regarding payment status on invoice due date.
- Provide friendly, accurate, professional service to internal and external customers.
- Prepare lien waivers for signature and remit, noting account.
- Create and maintain invoice process documentation.
- Distribute W-9 to customers as requested.
- Provide feedback on process improvement on a continuous basis (after demonstrating proficiency in the role).
- Participate in data migration to new accounting system.
- Process mail and distribute.
Requirements
- Associate’s degree and 1 to2 years of experience or equivalent experience/education in an Accounts Receivable role. Construction industry experience helpful but not required.
- Knowledge of accounting concepts including debits & credits, journal entries, account reconciliation, and technical accounting principles.
- Hands-on experience with financial software such as QuickBooks, Sage, PeopleSoft or similar systems.
- Professional, friendly and positive attitude.
- Demonstrated problem solving and analytical skills.
- Strong time management and prioritization skills are required.
- Self-motivated and deadline oriented.
- High attention to detail and ability to manage confidential information.
- Strong interpersonal, verbal and written communication skills.
- Commitment to continuous learning and development.
- Ability to multitask in a dynamic environment.
- Ability to understand key elements of integrated systems to protect data integrity and identify opportunities for process improvement.
- Intermediate knowledge of Outlook, Word, Adobe, and Excel.
- Knowledge of job costing principles is helpful but not required.
Join us to grow your career in a supportive environment that values your expertise! We are committed to fostering professional development opportunities while providing a collaborative workplace where your contributions make a difference.
Pay: $25.00 - $30.00 per hour
Benefits:
- AD&D insurance
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
- Work from home
Application Question(s):
- What interests you the most about this role?
- This role requires 2 trips a week to the Seattle office. Will you be able to reliably commute to Seattle?
Education:
Experience:
- Accounting: 1 year (Required)
Work Location: Hybrid remote in Seattle, WA 98118
