CLASS TITLE: RECORDS TECHNICIAN
Performs general/complex clerical work as required, including attending meetings, preparing reports and
correspondence, preparing spreadsheets, copying and scanning documents, filing and retrieving files,
answering the telephone to resolve questions involving inmate files, processing mail, sending and receiving
faxes, etc.
The facility is a 24/7/365 operations. Work schedule subject to change at any time. Staff could be subject
to working late nights, early mornings, weekends, during inclement weather and holidays or called back in.
INVOLVEMENT WITH DATA, PEOPLE, AND THINGS
DATA INVOLVEMENT:
Requires summarizing, tabulating or formatting data or information in accordance with a prescribed schema
or plan to facilitate the identification and extraction of useful information
PEOPLE INVOLVEMENT:
Requires giving information, guidance or assistance to directly facilitate task accomplishment; may give
directions or assignments to helpers or assistants. Works extensively with jail staff, the magistrate’s office,
local law enforcement, attorneys, local courts, VA DOC, ICE. and U.S. Marshalls, members of the public
and inmates.
INVOLVEMENT WITH THINGS:
Requires maintaining accurate inmate records, handling or using machines, tools or equipment requiring
brief instruction or experience, such as computers for data entry, fax machines, copiers, calculator,
telephones or similar equipment; may service office machines, including adding paper, changing toner,
clearing jams.
COGNITIVE REQUIREMENTS
REASONING REQUIREMENTS:
Requires performing detailed work involving set procedures and rules but with frequent variations. Must be
able to review and interpret court documents for accuracy and completeness.
MATHEMATICAL REQUIREMENTS:
Requires using addition and subtraction, multiplication and division, and/or calculating ratios, rates,
percentages and the Julian calendar.
LANGUAGE REQUIREMENTS:
Requires reading/interpreting complex court sentencing orders, instructions, regulations, procedures or
work orders; writing letters and completing job forms and incident reports; speaking in proper sentences
using proper grammar/professionalism.
MENTAL REQUIREMENTS:
Requires doing complex clerical, manual or technical tasks prescribed by standard practices but which may
require computation, the use of several procedures, and the use of independent judgments without obvious
