Department
DEPT BIOSTATISTICS and HEALTH DA (IN-BSAT-IUINA)
Job Summary
Department-Specific Responsibilities
- Monitors expenditure transactions on sponsored project accounts for allowability, allocability, reasonableness, and financial compliance with university, state, federal, and sponsor requirements; provides experienced guidance to the faculty and departmental administrators on allowable expenditures and relevant federal and sponsor guidelines. Approves grant related expenses in university systems. Monitors subaward invoices and spending.
- Manages the progress report process, providing documentation to Indiana University (IU) departments, other universities, and sponsors. Utilizes sponsor systems to review information and submit required documents.
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Provides monthly financial statements and projections to faculty and researchers for sponsored awards. Works with researchers to resolve issues. Monitors effort on funded awards and assists faculty with effort certification process. Utilizes various internal and external systems extensively for proposal submissions, project changes, and account monitoring. Ensures closeout of sponsored projects.
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Represents the department to external sponsors by responding to questions and resolving concerns in relation to proposal awards. Investigates and answers questions from researchers, fiscal officers, research administrators and others; counsels researchers and staff on the preparation of budgets, completion of certifications, and institutional information to ensure compliance with university policies, federal regulations, and sponsor guidelines.
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Assists vice chair with negotiating contract terms, student agreements, industry proposals, memorandums of understanding (MOUs) and personnel agreements. Invoices agreements on established schedule. Assists faculty with non-funded requests, such as data use agreements, master agreements, etc.
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Ensures timely and efficient flow of information and file management in connection with proposals, awards, and other types of agreements. Evaluates existing departmental guidelines, researches and proposes new procedures and tools, and collaborates with grants team to identify best practices and approaches; builds and maintains reference information and other critical documentation.
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Assists other grant team members as needed, such as creating budgets, pre-award submissions, and Kuali Coeus (KC) approvals. Assists vice chair with yearly indirect cost review.
General Responsibilities
- Provides financial monitoring and analysis of contracts and grants and partners with Principal Investigator (PI) to ensure expenses are being paid according to contract.
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Consults on and completes pre-award applications and participates in contract closeouts.
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Performs post-award accounting of more complex grants; interprets regulations and guidelines of program funding for standard grants and prepares reports for grant agency.
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Evaluates contract compliance and advises others on contractual rights and obligations.
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Analyzes awards to determine reporting requirements and sending reports/invoices.
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Requests or approves amendments to contract terms or contract extensions.
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Prepares bids or requests for proposals (RFPs), including specifications and requirements; negotiates contract terms and participates in the determination of acceptable bids.
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Analyzes and determines cash needs for cost reimbursable grants to the various agencies and cash management.
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Closes out awards as appropriate.
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Provides policy and procedure interpretation to various stakeholders.
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Ensures compliance with sponsor terms, university policies/procedures, and federal/state regulations.
Qualifications
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
Required
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Bachelor's degree (preferably in related field).
WORK EXPERIENCE
Required
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2 years of relevant experience.
SKILLS
Required
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Proficient written and verbal communication skills.
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Maintains a high degree of professionalism.
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Demonstrates time management and priority setting skills.
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Demonstrates a high commitment to quality.
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Possesses flexibility to work in a fast paced, dynamic environment.
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Seeks to acquire knowledge in area of specialty.
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Highly thorough and dependable.
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Demonstrates a high level of accuracy, even under pressure.
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Work Location
This position is eligible for a hybrid schedule (mix between remote and in-person work), subject to change in the future based on university policy and business needs.
Advertised Salary
$58,000.00 - 68,000.00 per year
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including:
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Comprehensive medical and dental insurance
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Health savings account with generous IU contributions
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Healthcare and dependent care flexible spending accounts
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Basic group life insurance paid by IU
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Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death and dismemberment insurance
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Base retirement plan with generous IU contributions, subject to vesting
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Voluntary supplemental retirement plan options
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Tuition subsidy for employees and family members taking IU courses
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10 paid holidays plus a paid winter break each year
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Generous paid time off plans
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Paid leave for new parents and IU-sponsored volunteer events
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Employee assistance program (EAP)
Learn more about our benefits by reviewing the IU Benefit Programs Brochure.
Job Classification
Career Level: Career
FLSA: Exempt
Job Function: Research
Job Family: Research Administration
Click here to learn more about Indiana University's Job Framework.
Posting Disclaimer
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at [email protected] or by visiting IUPD.
Contact Us
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Telephone: 812-856-1234
