JOB
IMPORTANT: HIRING RATES WILL BE BASED ON AVAILABILITY OF FUNDS, THE APPLICANT'S QUALIFICATIONS, AND OTHER RELEVANT FACTORS.Appointment may be made at any rate within the salary range from SR-10C ($3,471) to SR-10E ($3,748) per month.
IMMEDIATE VACANCIES:
Hana & Wailuku
Prepares a variety of documents using word processing and other office equipment and technologies to perform a variety of clerical work in reviewing, refining and verifying data for conformance with established requirements; interprets laws, rules and regulations; may supervise others; and performs other related duties as required.
Distinguishing Characteristics:
This class differs from that of the Office Operations Assistant I in that the Office Operations
Assistant II uses word processing and other office equipment and technologies in performing a variety of clerical work involving the review, refinement, and verification of data, interpretation of legal provisions, rules and regulations, and judgment in selecting and adapting alternate methods or procedures to meet different situations and conditions; whereas the Office Operations Assistant I uses word processing and other office equipment and technologies to execute a variety of documents into finished form from rough drafts and unorganized notes, and performs a variety of clerical work in checking and processing clerical material for completion, accuracy, and conformance with standard requirements and procedures with reference to a variety of established sources. EXAMPLE OF DUTIES The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position.
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Prepares various materials (e.g. contracts, specifications, letters, reports, etc.) from rough copy, notes, and/or oral and written instructions and arranges into proper format.
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Checks and verifies data from different sources and ensures conformance with legal and procedural requirements.
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Review various materials (e.g. contract bids, intent to bid, financial statements, etc.) to ensure accuracy, completeness, and conformity with legal and procedural requirements.
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Complete forms or requests for information and data from general oral or written instructions.
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Perform follow-up actions to assure compliance with legal and procedural requirements.
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Reviews and verifies payroll for accuracy of computations, completeness and conformance to contractual and legal provisions.
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Assemble various information and materials for preparation of progress reports on various projects, assignments, etc.
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Reviews, updates, and maintains files of various materials (e.g. reports, correspondence, etc.).
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Complete various types of leave requests.
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Reproduce various documents and materials (e.g. reports, statements, etc.).
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Answers telephone and provides information, refers callers to proper personnel, and/or makes appointments.
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Posts information to records.
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May supervise others performing clerical work.
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Performs other related duties as required.
SUPPLEMENTAL INFORMATION
SKILLS ASSESSMENT:
Qualified applicants will be required to take an online assessment. Applicants are required to test alone in a quiet, distraction-free area using a reliable computer with a high-speed internet connection, a microphone, a webcam (internal or external), and a Windows or Apple Operating System. Applicants who do not meet the system requirements will be provided an opportunity to take the online assessment on site.
Practice Keyboarding Assessment
TEMPORARY POSITIONS:
Employees appointed to temporary positions may also gain membership in the civil service upon satisfactory completion of an initial probation period of at least six months. Once you become a member of the civil service, you become eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions.
