Hudson Valley Fire Equipment is a leading fire truck and ambulance dealership and service center serving emergency service organizations throughout the region. We are seeking a highly organized and detail-oriented Office Assistant to join our team. This position will focus primarily on accounting responsibilities while also supporting warranty administration and general office operations.
The ideal candidate will have strong accounting experience, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment.
Responsibilities
Accounting
- Process accounts payable and accounts receivable transactions
- Assist with payroll processing and related administrative tasks
- Perform bank reconciliations and account balancing
- Maintain accurate financial records and data entry
- Support month-end and year-end accounting activities
- Assist with other accounting and administrative functions as needed
Warranty Administration
- Process warranty claims with manufacturers and vendors
- Track warranty claim status and maintain accurate records
- Follow up with manufacturers, vendors, and internal staff to ensure timely claim resolution
- Assist with warranty documentation and reporting
Office Administration
- Answer and direct incoming phone calls
- Provide customer service and support to customers and vendors
- Schedule appointments and coordinate administrative activities
- Maintain filing systems and office records
- Order and manage office supplies
- Support day-to-day office operations and special projects as assigned
Qualifications
- Minimum 3 years of accounting experience required
- Associate's or Bachelor's degree in Accounting, Business, or related field preferred
- Proficiency with QuickBooks online, Microsoft Excel, and Microsoft Office Suite
- Strong attention to detail and organizational skills
- Ability to manage multiple tasks and deadlines effectively
- Excellent written and verbal communication skills
- Previous warranty administration experience is a plus but not required; training will be provided
Benefits
- Health Insurance
- Paid Holidays / Vacation
Why Join Hudson Valley Fire Equipment?
This is an opportunity to join a respected company that supports firefighters, EMS agencies, and first responders throughout the region. We offer a stable work environment, meaningful work, and the opportunity to grow within our organization.
Pay: $25.00 - $35.00 per hour
Experience:
- Accounting : 3 years (Preferred)
Work Location: In person
