The Administrative Assistant is responsible to facilitate the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.
Duties/Responsibilities:
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Answers and transfers phone calls, screening when necessary.
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Welcomes and directs visitors and clients.
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Maintains filing systems as assigned.
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Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
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Responds to and resolves administrative inquiries and questions.
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Maintains office supplies and coordinates maintenance of office equipment.
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Performs other related duties as assigned.
Commitments and Location:
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Full-Time Role Based in Dixon, IL
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Monday-Friday 8:00 am - 5:00 pm
Required Skills/Abilities:
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Excellent verbal and written communication skills.
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Excellent interpersonal and customer service skills.
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Proficient in Microsoft Office Suite or related software.
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Excellent organizational skills and attention to detail.
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Basic understanding of clerical procedures and systems such as recordkeeping and filing.
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Ability to work independently.
Education and Experience:
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Three to five years of experience in an administrative role.
Physical Requirements:
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Prolonged periods sitting at a desk and working on a computer.
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Must be able to lift up to 15 pounds at times.
