Job Summary
We are seeking a highly organized and detail-oriented Administrative Assistant to support our team in daily operations. The ideal candidate will possess strong communication skills, proficiency in Google Workspace, and experience in calendar management. This role is essential for ensuring smooth administrative processes and providing exceptional support to both staff and clients.
Responsibilities
- Manage and maintain executives' calendars, scheduling appointments and meetings efficiently.
- Serve as the first point of contact at the front desk, greeting visitors and handling inquiries professionally.
- Organize and maintain files, ensuring easy access to important documents and information.
- Assist with bookkeeping tasks using QuickBooks, including invoicing and tracking expenses.
- Provide administrative support by preparing reports, presentations, and correspondence as needed.
- Facilitate communication between departments, ensuring timely dissemination of information.
- Support the team with personal assistant duties as required to enhance productivity.
Skills
- Proficient in Calendar Management to optimize scheduling efficiency.
- Strong knowledge of Google Workspace applications (Docs, Sheets, Drive) for document creation and collaboration.
- Bilingual skills are a plus, enhancing communication with diverse clients.
- Experience in Front Desk operations to manage visitor interactions effectively.
- Familiarity with QuickBooks for basic accounting tasks is advantageous.
- Previous experience as a Personal Assistant or in an Administrative role is preferred.
- Background as a Dental Receptionist can be beneficial for specific industry-related tasks.
If you are a proactive individual with excellent organizational skills looking to contribute to a dynamic team environment, we encourage you to apply for this rewarding position as an Administrative Assistant.
Job Type: Full-time
Pay: $24.00 - $28.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Referral program
- Retirement plan
- Vision insurance
Education:
- High school or equivalent (Required)
Location:
- Irvine, CA 92618 (Preferred)
Ability to Commute:
- Irvine, CA 92618 (Required)
Ability to Relocate:
- Irvine, CA 92618: Relocate before starting work (Required)
Work Location: In person
