Accounts Payable (AP)/Payroll Coordinator
Company Overview
We are a premier, fast-growing underground utility construction company serving nationwide, based in the Northeast Florida area. We specialize in critical infrastructure installation, including water, sewer, drainage, and fiber. We are looking for an experienced, detail-oriented Accounts Payable Coordinator to manage our vendor relationships, track project-based expenses, and keep our financial operations moving as fast as our field crews.
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Job Summary
· Position: Accounts Payable Coordinator
· Job Type: Full-time, In-office M-F
· Location: Jacksonville, FL (and surrounding areas)
· Industry: Underground Utilities / Heavy Civil Construction
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Key Responsibilities
· Invoice Processing: Match, batch, and code high-volume vendor invoices daily.
· Three-Way Matching: Verify invoices against purchase orders (POs) and field delivery tickets.
· Project Costing: Allocate material, fuel, and subcontractor expenses to correct job codes.
· Vendor Management: Respond to vendor inquiries and reconcile monthly statements promptly.
· Payment Processing: Prepare weekly check runs, ACH payments, and credit card reconciliations.
· Compliance Tracking: Collect and verify subcontractor lien waivers, COIs, and W-9 forms.
· Payroll: Complete automated weekly company payroll and track inconsistencies and ensure compliance.
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Qualifications & Skills
· Experience: Minimum 2–3 years of heavy accounts payable/payroll experience preferred.
· Industry Knowledge: Experience in construction, underground utilities, or heavy civil industries is highly preferred.
· Software Proficiency: Experience with construction accounting software (e.g., Sage 100/300, Viewpoint, Foundation, or QuickBooks Enterprise).
· Skills: Strong understanding of job costing, progress billings, and lien waiver processes.
· Attributes: High attention to detail, strong data-entry speed, and excellent communication skills.
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What We Offer
· Competitive hourly pay/salary based on experience.
· Comprehensive health, dental, and vision insurance benefits.
· 401(k) retirement plan.
· Paid time off (PTO) and paid holidays.
· A stable, supportive team environment with long-term growth potential.
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If you are ready to bring your construction AP expertise to a team that builds the backbone of an expanding company, please send your resume and cover letter.
Pay: $25.00 - $35.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
