Job Summary
Quiver Bookkeeping & Advising is looking for a reliable, organized, and tech-savvy Administrative & Marketing Coordinator to support recurring administrative, client communication, and content tasks for a growing virtual bookkeeping and advising firm.
This is a great role for someone who enjoys keeping things organized, learning systems quickly, and helping a small business run smoothly and stay visible to its clients and referral network.
Commitment
- Approximately 5 hours to start. May fluctuate and increase as we grow.
- Target start date: October 5th.
- Flexible schedule, remote position 99% of the time.
- W-2 Part-time employee
Compensation
- $20-22 per hour to start
- Opportunity to raise to $22-25 after 3 month training period, contingent upon performance
- Internet stipend (amount tbd)
Responsibilities
Administrative
- Oversee calendar management for appointments, meetings, and events using Google Calendar
- Manage and organize inbox communications; flag urgent items using Gmail
- Perform data entry and maintain accurate filing systems for client records, invoices, and other confidential information.
- Follow up with clients and leads on outstanding items.
- Send proposals from templates (pricing and approval by owner)
- Manage CRM (mailerlite) and task tracking
Content & Visibility
- Finalize 2 blog posts per month from provided draft.
- Create and schedule 2 social media posts a week (FB, LI, Insta)
- Post to Google Business Profile every other day
- Write email newsletter (cadence and procedure tbd)
Ad Hoc
- Other tasks as assigned
- The position is mostly remote, however 1-2 times a year I may ask you to fill in for me at my weekly networking group with advanced notice. This is located in 80919.
What We're Looking For
- Strong written communication skills
- Organized and detail-oriented
- Comfortable learning new software and systems
- Reliable and responsive
- Able to work independently and follow processes
- Professional and friendly communication style
Bonus (Not Required)
- Experience with QuickBooks Online, CRM systems, or bookkeeping/administrative support
- Experience with Google & Microsoft systems
- To show you pay attention to detail & follow written instruction without prompting, please include the word pineapple in a field where you can write, even if you don't include a formal cover letter.
- Familiarity with Canva or basic social media scheduling tools
Please Include
- Relevant experience (formal or informal)
- Your availability
Pay: $20.00 - $22.00 per hour
Expected hours: 5.0 – 10.0 per week
Benefits:
Location:
- Colorado Springs, CO (Required)
Work Location: Remote
