The Advocate Program, Inc. is a private, not-for-profit, 501 c (3) justice agency that offers probation, diversion, community service, DUI and traffic programs, domestic violence programs, substance abuse and mental health evaluations, and treatment to court-ordered individuals. It has expanded to work with juveniles and families in the juvenile justice field, families impacted by family conflict and violence, and homeless veterans and their families.
Position Summary: The SSVF Accounting Clerk supports Advocate Program by coordinating purchasing and payment activities for the SSVF program. This role includes procuring veteran emergency supplies, equipment, office supplies, and related services needed for daily operations, as well as processing and reconciling payments for these expenses and other bills accurately and timely.
Responsibilities:
Purchasing Coordination
- Coordinate and process purchases of equipment, supplies, and services in accordance with organizational purchasing policies and budget requirements.
- Monitor and track orders to ensure timely delivery and receipt of purchased items.
Payments, Records, and Compliance
- Prepare, process, reconcile, and record payments to the general ledger, ensuring invoices, receipts, and vendor records are accurate, complete, and timely.
- Ensure purchasing activities comply with SSVF financial policies and procedures, SSVF Temporary Financial Assistance guidelines, and Advocate Program policies.
Program and Administrative Support
- Arrange SSVF-related training logistics, including hotel, airfare, and transportation needs.
- Collaborate with SSVF team members and other departments to understand purchasing needs and provide timely support.
- Attend programmatic and accounting meetings as required.
- Perform other duties as assigned by agency leadership.
Education/Experience Requirements:
High School Diploma. Prior experience in accounting, bookkeeping, or finance preferred.
Works effectively with people of varying racial, ethnic, cultural, educational, and socio-economic backgrounds. Maintains a non-judgmental attitude and displays positivity, care, and compassion. Possess a strong work ethic and organizational skills.
Skills:
- Strong organizational skills and attention to detail.
- Basic knowledge of finance and accounting principles.
- Excellent communication and interpersonal skills.
- Ability to work independently and manage time effectively.
- Proficiency in Microsoft Office Suite (Excel, Outlook, Word).
- Familiarity with QuickBooks Online is a plus.
Physical Demands & Working Conditions:
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job. The employee performs work in a normal office setting within a reasonable environment.
Travel:
- This position requires travel to attend trainings, workshops, or professional development opportunities as assigned.
- Employees must be available to travel locally within Florida or to other locations as required by the organization.
- Travel may include day trips and/or overnight stays, depending on training location and schedule.
- All travel expenses will be covered in accordance with company policy.
Pay: $19.47 per hour
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Education:
- High school or equivalent (Required)
Experience:
- Finance: 1 year (Preferred)
- Bookkeeping: 1 year (Preferred)
- Accounting: 1 year (Preferred)
Work Location: In person
