Description:
The Elementary School Administrative Assistant is responsible to the Elementary Principal and works closely with the faculty, staff, students and parents. The Administrative Assistant must be a sensitive and mature individual who is able to communicate and relate well to both children and adults. This person should project a professional appearance at all times and have the personality and ability to provide leadership and stability in the program. The responsibilities of this position include:
Responsibilities to the Elementary School Office include:
-
Maintain accurate financial records and complete all purchasing and coding for billing in the Elementary School
-
Collect and record all financial deposits for submission to the Business Office
-
Complete all ordering and purchasing for curriculum, classroom supplies, student supplies, and office supplies
-
Maintain accurate records for admissions in the Elementary School
-
Manage spending of Elementary School petty cash and submit monthly reconciliation report to Business Office
-
Process and code monthly credit card transactions and ensure all charges are accurately recorded
-
Submit smart tuition billing to the Business Office for incidental charges
-
Assist with Title II and professional development for the elementary school
-
Provide accurate and timely information in person and via telephone and email
-
Make appointments and coordinate schedules for Elementary School administrators
-
Type and send correspondence sent from Elementary School administrators, as appropriate
-
Assist with typing of materials such as curriculum documents, handbooks, class rosters, and various schedules, as appropriate
-
Maintain accurate student records, obtaining records for new students and creating cumulative files, scanning and uploading former student records into system
-
Process field trip requests, permission forms, and payments for elementary field trips
-
Enroll students in classes in student information system
-
Assist with elementary events
-
Receive, sort, and distribute mail
-
Multitask and manage time appropriately with ability to prioritize necessary tasks
-
Provide support for administrators in emergency situations as noted in the emergency management plan
-
Be resourceful and proactive when issues arise
-
Present professional manner and appearance at all times
-
Maintain confidentiality
Responsibilities to Faculty/Staff include:
-
Coordinate substitute assignments and assist with sign in and getting materials needed for the day
-
Maintain accurate records for faculty and staff absences in Paylocity and submit a reconciliation report to the Business Office each month
-
Provide faculty with school forms and assist in completing forms when necessary
-
Assist in preparing materials for building level meetings
-
Assist with various supervisory duties
-
Assist in classrooms when needed
-
Value and support members of the school
-
Maintain the workroom space in the Elementary School and keep supplies stocked
Responsibilities to Students include:
-
File and maintain student records, including test scores, progress reports, conference notes, applications, etc.
-
Maintain confidentiality
Responsibilities to Parents include:
-
Provide information to parents regarding the school or direct them to the appropriate person for answers
-
Assist parent volunteers as needed
Perform other duties as requested by Elementary School administrators or Head of School.
Requirements:
Required Qualities, Knowledge, Skills and Abilities:
-
Display a love for the Lord; support the mission of CAK and possess a sincere, outgoing desire to serve all those associated with CAK
-
Regularly attend and actively participate in a local Christian church
-
Basic word processing, spreadsheet and database skills
-
Ability to operate office technology including use of computers, copiers, printers, iPads, etc
-
Knowledge of organizational procedures to maintain office efficiency
-
Ability to communicate effectively, both orally and in writing
-
Working knowledge of school: mission, philosophy, day-to-day operations
-
Ability to work well with others, including administrators, faculty, staff, students, parents, and the community
-
Demonstrate flexibility during busiest times of the year and when unexpected tasks arise
