Overview
We are seeking a dynamic and highly organized Legal Assistant/Secretary to join our professional team. This role offers an exciting opportunity to support legal operations, manage administrative tasks, and ensure smooth office functioning. The ideal candidate will bring enthusiasm, attention to detail, and a proactive approach to their work, contributing to a productive and efficient legal environment. This paid position is perfect for someone eager to develop their administrative skills within a fast-paced legal setting.
Duties
- Manage multi-line phone systems, answer inquiries promptly, and direct calls efficiently using professional phone etiquette.
- Provide comprehensive office management support, including filing, data entry, and maintaining organized records of legal documents.
- Assist with calendar management and scheduling appointments for attorneys and clients, ensuring timely follow-ups.
- Prepare, proofread, and format legal documents, correspondence, and reports with accuracy and attention to detail.
- Utilize productivity software such as Microsoft Office and Google Workspace to create presentations, spreadsheets, and correspondence.
- Support bookkeeping and financial recordkeeping.
- Handle front desk responsibilities including greeting visitors, managing client support, and coordinating client appointments.
- Maintain confidentiality of sensitive information while providing exceptional customer service to clients and visitors.
- Support office operations through clerical tasks such as filing, photocopying, scanning, and organizing digital files.
- Assist with personal assistant duties like calendar management and scheduling meetings for legal staff as needed.
Qualifications
- Proven office experience with strong organizational skills and the ability to multitask effectively in a busy environment.
- Excellent computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and data entry skills.
- Prior clerical or administrative experience in a legal setting is highly desirable.
- Strong typing skills with high accuracy; familiarity with proofreading legal documents is a plus.
- Experience using practice management software such as LEAP or Clio is advantageous.
- Bilingual abilities to serve diverse client needs effectively are not required but would be a plus.
- Exceptional phone etiquette combined with customer service skills to provide outstanding support at the front desk or via phone communication.
- Ability to manage time efficiently using effective organizational strategies; familiarity with office management practices is beneficial.
- Technical proficiency in office equipment such as multi-line phones, scanners, copiers, and fax machines.
Join us in delivering exceptional administrative support within a vibrant legal environment! We value proactive team players who thrive on organization, communication excellence, and providing top-tier customer service. This paid role offers an excellent platform for professional growth in office management and legal support functions while contributing positively to our team’s success.
Pay: $18.00 - $25.00 per hour
Benefits:
- Flexible schedule
- Parental leave
- Retirement plan
Work Location: In person
