Job Summary
ApriaDirect and ApriaHome are two ecommerce entity divisions of Apria Healthcare; a leading provider of home medical equipment and services. ApriaDirect (focuses on selling medical supplies—such as CPAP devices, mask/mask parts and supplies); and ApriaHome (product mix includes home-health items, oxygen therapy products, wound care, mobility aids, etc) directly to consumers online, without involving insurance. We are seeking a detail-oriented and analytical professional to join our team. This combined role involves contributing to data-driven decision-making processes and coordinating with the Accounts Payable and Accounting teams, as well as product vendors to ensure payments are made timely and correctly.
Accounts Payable Responsibilities
- Liaise with suppliers to request and follow up on outstanding invoices related to purchase orders.
- Perform 3-way match of supplier invoices against purchase orders and stock receipts in the ERP or inventory management system, and check for pricing, quantity received, and invoice totals.
- Work closely with the Purchasing and Receiving teams to resolve discrepancies between invoices, POs, and goods received.
- Route invoices for approval through the appropriate workflow processes and ensure timely entry and completion of invoicing into accounting system(s) in alignment with company chart of accounts and cost centers.
- Monitor invoice aging to ensure payments are made on time and in accordance with vendor term
- Maintain organized documentation of all AP transactions, approvals, and communications with vendors.
- Review and track returned orders and late-discount reporting for credit memos within Cin7 inventory system and QuickBooks (QBO) Balance Sheet detail.
- Ensure timely approvals and payments of all vendors based on established net-terms.
- Review all inventory POs to ensure a 3-way match (PO x Received Count x Invoice).
- Control reporting for open sales orders, cancelled orders, and correct handling of POs with received not invoiced product(s).
- Reconcile purchasing-card (P-card) receipt verifications and activity through Workday invoicing.
- Provide support with month-end close duties
Analyst Responsibilities:
- Utilize data analytic tools (Microsoft Excel, Domo Analytics, Cin7 Omni, Google Analytics) to extract and analyze data from e-commerce platforms (Shopify Shop, Magento) for Apria Direct and Lofta.
- Create comprehensive reports with relevant KPI metrics to assess online sales performance, analyze purchasing trends, and support revenue forecasting.
- Interpret complex data sets and trends to provide actionable insights for marketing and sales strategies.
- Develop and maintain regular KPI reporting, ensuring accuracy and timeliness.
- Respond to data-related queries promptly and generate ad-hoc reports to support decision-making across various business functions.
- Control reporting to maintain operational hygiene.
- Collaborate with cross-functional teams to identify opportunities for optimization and improvement based on data-driven insights.
Requirements
- Proven background experience in accounts payable and data analytics in an e-commerce or retail environment.
- Proven background experience in inventory control, purchasing, and accounts payable management.
- Familiarity and knowledge with basic accounting practices and managing GL detail for accounts payable aging reporting
- Exceptional proficiency in Microsoft Excel and aptitude to learn other data analytic tools (Domo Analytics, Cin7 Omni, Google Analytics) is required.
- Strong understanding of e-commerce and marketing terminology, metrics, and key performance indicators.
- Analytical problem-solving skills with a keen attention to detail.
- Ability to draw conclusions from data analysis and effectively communicate/present insights.
- Familiarity with the durable medical equipment (DME) industry is preferred but not required.
Job Type: Full-time
Pay: $20.00 - $22.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Disability insurance
- Employee discount
- Health insurance
- Health savings account
- Life insurance
- Paid sick time
- Paid time off
- Vision insurance
- Work from home
Work Location: Hybrid remote in San Diego, CA 92121
