Job Overview
We are seeking a highly organized, personable and motivated Administrative Assistant to join our team. The ideal candidate will communicate with clients, lawyers and other professionals in a fast-paced law firm. The successful candidate will play a crucial role in ensuring the smooth operation of our office by communicating professionally, by providing exceptional support and managing various administrative tasks for our lawyers. This position requires strong communication skills ( fluency in a second language is a plus) and the ability to handle multiple tasks efficiently.
Responsibilities
- Client communication
- Calendaring of appointments and court appearances
- General clerical duties, including filing, data entry, and maintaining organized records.
- Manage phone systems and provide excellent phone etiquette when answering calls and directing inquiries.
- Assist with front desk operations, greeting visitors and ensuring a welcoming environment.
- Support office management by coordinating schedules, meetings, and appointments.
- Handle correspondence and prepare documents as needed, ensuring accuracy through proofreading.
- Maintain computer literacy to utilize various software applications for efficient task completion.
- Collaborate with team members to enhance office productivity and streamline processes.
Skills
- Strong clerical skills with attention to detail and accuracy.
- Excellent phone etiquette and experience with phone systems.
- Proficient in office management practices and procedures.
- Experience as a medical receptionist or in similar front desk roles is a plus.
- High level of computer literacy, including familiarity with office software applications.
- Ability to proofread documents effectively for clarity and correctness.
- Strong organizational skills with the ability to prioritize tasks in a fast-paced environment.
Join our team as an Administrative Assistant where you can contribute to our success while developing your professional skills in a supportive environment!
Job Type: Full-time
Pay: $25.53 - $27.35 per hour
Expected hours: 40 per week
Benefits:
- Paid time off
- Parental leave
- Professional development assistance
- Tuition reimbursement
Schedule:
- Monday to Friday
- No weekends
Work Location: In person
