Overview
We are seeking a dynamic and detail-oriented Bookkeeper/Administrative Assistant to join our team. This role is essential in maintaining accurate financial records, managing administrative tasks, and providing exceptional support to ensure the smooth operation of our office. The ideal candidate will bring a proactive attitude, strong organizational skills, and a passion for delivering excellent customer service. This paid position offers an exciting opportunity to grow within a collaborative environment that values efficiency, professionalism, and a positive work culture.
Responsibilities
- Manage day-to-day bookkeeping using QuickBooks, ensuring all financial transactions are accurately recorded and reconciled regularly
- Handle data entry tasks with precision, including invoicing, billing, and expense tracking
- Maintain organized filing systems for financial documents, client records, and administrative files
- Support front desk operations by answering multi-line phone systems with professionalism and courtesy
- Assist with calendar management and appointment scheduling for team members and clients
- Provide excellent customer support through phone etiquette, email correspondence, and in-person interactions at the front desk
- Perform general office management duties such as ordering supplies, proofreading documents, and supporting team members with administrative needs
Requirements
- Proven experience in office management or administrative roles with strong clerical skills
- Proficiency in QuickBooks for bookkeeping and familiarity with productivity software such as Microsoft Office and Google Workspace
- Excellent computer literacy including data entry, typing skills, and technical proficiency in office equipment
- Strong organizational skills with the ability to prioritize tasks effectively and manage time efficiently
- Bilingual abilities are highly desirable to assist diverse client needs
- Previous experience as a receptionist or office manager at the material handling dealership is a plus but not required; customer service experience is essential
- Knowledge of multi-line phone systems, phone etiquette, filing procedures, and calendar management tools
- Personal assistant experience or office experience that demonstrates reliability and attention to detail
Join us to be part of a vibrant team committed to excellence! We value energetic professionals who thrive in fast-paced environments and are eager to contribute their skills to our organization’s success. This is a paid position designed to support your career growth while ensuring our office runs seamlessly every day.
Schedule: Mon-Fri 8am-5pm
Pay: $24.00 - $30.00 per hour
Work Location: In person
