Summary
The Payroll Analyst is a member of the Payroll team, responsible for processing high-volume, multi-state payroll for hourly and salaried employees, ensuring accuracy, timeliness, and adherence to company procedures. This role reviews and validates payroll data, resolves routine discrepancies, and supports audit reporting while ensuring compliance with applicable laws and tax requirements. The ideal candidate is a detail-oriented professional who can manage high-volume payroll activities and collaborate effectively in a fast-paced environment.
Payroll Processing
- Process weekly multi-state high volume payroll for salaried and hourly employees, full-time and part-time; ensure the accuracy of data entry.
- Process and review all payroll related interfaces.
- Create pay data batches, verify, and reconcile wages and hours from various applications; calculate timecards when needed.
- Interpret payroll policies and procedures to employees at all levels; calculate and process off-cycle manual checks.
- Ensure timely and accurate payroll processing, including tracking hours worked, managing deductions, and verifying payroll changes.
Auditing & Compliance
- Ensure payroll compliance with federal, state, and local labor laws, including taxes, withholdings, and deductions. Stay updated on changing regulations that impact payroll.
- Ensure proper tax filings, review quarterly tax packets, and support audits by preparing payroll documentation.
- Ensure wage garnishments are responded to in a timely manner.
- Produce audit reports, audit registers, and special ad hoc reports.
Payroll Analysis
- Review payroll data for accuracy, identify discrepancies, resolve routine issues, and update/correct pay data as needed; escalate complex issues as appropriate.
- Compile and validate payroll data for reporting purposes, identifying basic trends and variances for review by senior team members.
Process Support & Cross-Functional Collaboration
- Monitor, review, research, and respond to employee payroll inquiries across all levels via email or phone, serving as the primary point of contact and maintaining a high level of customer service.
- Maintain relationships with Operations managers and partner with cross-functional teams (HR and Legal) to resolve payroll issues and ensure timely, accurate personnel and payroll data.
- Support the identification and implementation of process improvements and automation opportunities as directed, including contributing to initiatives that enhance payroll accuracy, efficiency, and compliance.
- Promote a business partner and ownership mindset to the team to prioritize customer service excellence, adaptability and resilience to change and continuous improvement.
- Other tasks as assigned.
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