At Chesapeake Integrated Behavioral Healthcare (CIBH), we are committed to providing high-quality, patient-centered care that reflects the City of Chesapeake’s CARE Standards: Courteousness, Attentiveness, Resourcefulness, Empowerment, and Stewardship. We are seeking a detail-oriented Office Coordinator to provide complex administrative and clerical support to senior leadership and help ensure the efficient operation of the agency.
Under the direction of the Office Administrative Supervisor, the Office Coordinator supports departmental operations by coordinating administrative processes, maintaining accurate records and tracking systems, and ensuring information and resources are organized and accessible. The ideal candidate is a proactive problem-solver who takes ownership of assigned responsibilities, exercises sound judgment, and consistently delivers accurate, high-quality work.
Typical Tasks
1. Provide complex clerical support to the Deputy Director and Fiscal Administrator,
2. Draft, proofread, and edit correspondence, reports, and presentations
3. Coordinate contract review and renewal workflows by monitoring timelines, routing documents, and maintaining accurate tracking records.
4. Maintain records, filing systems, and tracking tools that support departmental operations,
5. Create and maintain content for the agency website and departmental SharePoint pages.
6. Assist with administrative projects, meeting coordination, travel arrangements, conference registrations, and other support functions, as assigned.
7. Identify opportunities to improve administrative processes and recommend practical solutions that enhance efficiency and accuracy
8. Collaborate with administrative staff to provide coverage for essential office functions, and ensure continuity of operations
9. Performs other related duties as assigned.
The City of Chesapeake offers an exceptional range of benefits.
