Job Purpose
Process and analyze accounts payable transactions for multiple business units while fostering positive relationships with vendors.
Essential Functions
- Use an understanding of the general ledger and business to review, route for approval, code, and process vendor invoices efficiently and accurately
- Identify, research, and resolve PO receipt to invoice matching discrepancies in a timely manner
- Respond to inquiries from vendors; research and resolve issues or discrepancies
- Regularly review and perform follow-up actions for items received but not invoiced
- Reconcile vendor account statements, ensuring account balances are kept current and in good standing
- Provide support to other Accounts Payable team members as needed
- Support new vendor setup requests, ensuring all necessary information is obtained from the vendor (W-9, Certificate of Insurance, Vendor Form, etc.)
- Ensure current vendor W-9s and Certificates of Insurance are kept on file
- Assist with annual processing of 1099s
- Provide support for month-end accounting close and special projects
- Comply with all food safety requirements, training, policies, and procedures
- Perform other job-related duties as assigned
Qualifications (Education, Experience, Competencies)
- High school diploma or equivalent; 2-year associate’s degree in accounting or higher preferred
- 2+ years of accounts payable and/or accounts receivable experience
- Prior experience in a multi-factory or multi-division company preferred
- Proficient with Microsoft Office applications (Excel and Word)
- ERP experience, preferably with Microsoft Dynamics Navision, Great Plains, or SAP
- Process-driven with excellent customer service skills
- Able to take initiative, including a strong desire to suggest and develop process improvements
- Critical thinker with excellent problem-solving skills
- Self-motivated, goal oriented, quality driven, and capable of working independently with minimal supervision
- Highly organized with the ability to manage multiple tasks and meet deadlines in a high-volume, fast-paced environment
- Solid work ethic demonstrating strict attention to detail and a high degree of accuracy
- Clear and effective verbal and written communication skills
