Accounts Payable Specialist
Department: Accounting / Finance
Reports To: Controller or Accounting Manager
Location: Jani-King of Nashville
Position Summary
Jani-King is seeking a detail-oriented and organized Accounts Payable Specialist to join our accounting team. The Accounts Payable Specialist is responsible for processing vendor invoices, maintaining accurate financial records, reconciling accounts, and ensuring timely payments. This position requires strong attention to detail, excellent organizational skills, and the ability to work effectively in a fast-paced environment.
Essential Duties and Responsibilities
- Review, verify, and process vendor invoices accurately and timely.
- Match invoices with purchase orders, contracts, and supporting documentation.
- Prepare and process weekly and monthly payment runs, including checks, ACH, and electronic payments.
- Reconcile vendor statements and resolve discrepancies promptly.
- Maintain accurate accounts payable records and filing systems.
- Communicate with vendors regarding payment status, account inquiries, and discrepancies.
- Assist with month-end and year-end closing activities.
- Prepare reports related to accounts payable activity as requested.
- Ensure compliance with company policies, accounting procedures, and internal controls.
- Assist with audit requests and provide supporting documentation as needed.
- Maintain confidentiality of financial information.
- Support other accounting and administrative functions as assigned.
Qualifications
- Associate degree in Accounting, Finance, Business Administration, or related field preferred.
- Minimum of 2 years of accounts payable or general accounting experience.
- Experience with accounting software and ERP systems preferred.
- Proficiency in Microsoft Office Suite, particularly Excel.
- Strong mathematical and analytical skills.
- Excellent attention to detail and accuracy.
- Ability to prioritize tasks and meet deadlines.
- Strong communication and customer service skills.
- Bilingual English/Spanish is a plus.
Physical Requirements
- Prolonged periods sitting at a desk and working on a computer.
- Ability to occasionally lift up to 20 pounds.
- Ability to perform repetitive office tasks.
Benefits
- Competitive salary
- Health, dental, and vision insurance
- Paid time off and holidays
- 401(k) retirement plan
- Professional development opportunities
Jani-King is an Equal Opportunity Employer and is committed to creating an inclusive workplace for all employees.
Job Type: Full-time
Pay: $35,000.00 - $40,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Vision insurance
Work Location: In person
