We are seeking a highly organized, detail-oriented Project Manage/ Contracts Manager to join our growing industrial shotblasting company. This is a fast-paced position that plays a vital role in keeping daily operations running smoothly. The ideal candidate thrives in a busy environment, communicates effectively, and can manage multiple priorities while supporting both office staff and field crews.
Key Responsibilities
- Coordinate and manage daily job schedules and work orders.
- Prepare and distribute job instructions to field crews.
- Create and maintain complete job files.
- Gather all required documentation, permits, contracts, and project information before work begins.
- Ensure compliance with DOT regulations and maintain driver qualification files.
- Coordinate with truck drivers regarding schedules, documentation, and job requirements.
- Monitor project paperwork for accuracy and completeness.
- Answer incoming phone calls and assist customer professionally.
- Maintain organized filing systems (electronic and paper).
- Work closely with operations, management, and field personnel to ensure projects run efficiently.
- Perform general administrative and office support duties as needed.
Qualifications
- Previous experience in operations, contracts administration, logistics, transportation, construction, or industrial services preferred.
- Knowledge of DOT regulations and driver compliance is strongly preferred.
- Excellent organizational and time management skills.
- Ability to prioritize multiple task in a fast-paced environment.
- Strong attention to detail and problem-solving abilities.
- Proficient with Microsoft Office (Word, Excel, Outlook).
- Excellent verbal and written communication skills.
- Self-motivated with the ability to work independently and as part of a team.
- Professional attitude with a strong customer service mindset.
What we’re looking for
- Dependable and reliable
- Strong work ethic
- Positive, team-oriented attitude
- Ability to stay organized under pressure
- Someone who takes initiative and enjoys keeping operations running smoothly
What We Offer
- Hours are Monday through Friday 8-5PM in office
- $23.00 per hour (Adjusted based on experience)
- Paid Holidays
- PTO (after 60 day waiting period)
- Benefits package (after 60 waiting period)
- 401K (after 1 year waiting period)
Work Location: In person
