ENW is seeking a full-time a highly organized and detail‑oriented billing & A/R assistant to support the full cycle of project accounting and billing operations. This position is responsible for project intake coordination, project and client setup, contract and amendment preparation, billing, accounts receivable, collections, expense entry, and project documentation management. The ideal candidate is proactive, accurate, and able to work independently while managing multiple deadlines in a fast‑paced, project‑driven environment. ENW is a structural engineering firm and have been in business since 1972
Duty & Responsibilities:
Project/Client Intake & Setup
- Review incoming project requests and determine new vs. existing project setup requirements
- Coordinate with principals and project managers for project approval and assignment
- Track missing information, contracts, and purchase orders
- Create new projects, clients, phases, and activities in the project accounting system
- Enter contract values, billing terms, regions, and fee structures
- Maintain accurate project and client records
Assist Billing & A/R Manager
- Submit invoices through client vendor portals as required
- Monitor AR aging and track outstanding balances
- Send payment inquiries and follow‑up communications
- Maintain detailed collections notes and escalation logs
- Post cash receipts and reconcile payments
Contract & Amendment Preparation
- Draft contracts and amendments based on approved project budgets and scope
- Ensure contract language aligns with client requirements and internal standards
- Coordinate with principals for review and approval
- File and track executed contracts and amendments
- Track outstanding proposals and conduct client outreach to obtain status updates, approvals, or required documentation
- File and track purchase orders
Expense Entry
- Enter project expenses using provided receipts
- Code expenses to the correct project, phase, activity, and billable/non‑billable status
Timesheet Verification
- Review employee timesheets for accuracy and proper coding
Qualifications
- 2+ years of experience in billing, A/R, project accounting, or revenue operations
- Experience with Ajera or similar project accounting software preferred
- Strong understanding of project‑based billing and accounting workflows
- High attention to detail and accuracy
- Excellent written and verbal communication skills
- Ability to manage multiple priorities and deadlines independently
- Proficiency in Microsoft Office (Excel, Outlook, Teams)
- Experience with client vendor portals is a plus
- Must be courteous and diplomatic in dealing with others
- Regular & predictable attendance
- Willingness to learn new software
- Familiarity with our industry (civil engineer, architectural) a plus
Key Competencies
- Strong organizational skills
- Analytical and detail‑oriented
- Proactive and able to work independently with minimal supervision
- Problem‑solving mindset
- Commitment to accuracy and confidentiality
ENW participate in E-Verify program
Job Type: Full-time
Pay: $25.00 - $32.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Experience:
- Billing and AR: 2 years (Required)
Work Location: In person
