We are seeking a high-caliber, system-savvy Project Coordinator / Manager who thrives in fast-paced environments and excels at transforming operational chaos into structured, traceable workflows, with an attention to detail on everything. In a highly regulated compliance environment, tracking errors can compromise market entry, impact supply chains, or elevate quality risk for our clients. This role gives you total ownership of our enterprise Project Management System and workflows, protocols and other controlled documents. You will design internal workflows, maintain absolute data integrity, enforce strict document controls, and interface directly with accounting to maximize team billability. This position is a high-growth track designed to develop into a core operational leader who knows how to scale systems and processes in a dynamic team environment.
This position is a fully remote role work-from-home that is to be commenced during REJIMUS’s normal hours of operation unless otherwise defined, with occasional local and non-local travel as directed. All activities are tracked remotely to secure the work laptop and ensure productivity and work performance criteria are being met. The position requires absolute security of all company-provided equipment(s), material(s), company information, and customer information, whether in electronic or any other format at all times. All work activities (and inactivity periods) are monitored and recorded to ensure adherence to work schedule and job performance expectations to help ensure success in the role. Moreover, the position requires you to maintain strict control over your dedicated working environment/space as well as ensuring it is adequately organized, inclusive of the ability to mitigate background noise and people interactions while conducting work and/or during customer communications e.g., teleconferences, etc.
General Duties & Responsibilities
The general duties and responsibilities of the position are as follows:
- System Ownership & Enterprise Workflows: Manage, optimize, and configure Project Management System workflows to ensure maximum reporting accuracy and operational efficiency. Build system integrations with third-party tools and leverage low-code capability to automate recurring operations.
- Rigid Document Control & Data Integrity: Maintain absolute ownership of all data entering and exiting the project management platform. Implement and enforce rigid documentation controls, ensuring full traceability and audit readiness for sensitive compliance dossiers.
- Team Accountability: Stay exceptionally diligent in the details, drive team performance, and billable output. Monitor project updates daily and hold
- consulting team members strictly accountable to client deadlines and internal regulatory milestones.
- Financial Alignment & Billing Interface: Partner closely with the billing department to streamline accounting practices, track utilization, optimize team billability, and provide accurate revenue forecasting.
- Process Standardization: Turn dynamic, rapidly shifting project demands into repeatable, highly structured, and scalable business processes to reduce regulatory liabilities.
The primary obligations of the position are as follows:
- Represent company correctly and professionally to clients and partners the services and manage the assigned accounts and projects to ensure requirements deliverables are met – you are the face of the company after all
- Participate in scheduled company meetings and provide colleagues/management with updates to project status, changes of scope, customer and/or regulatory feedback, scheduling and priority of tasks and general input on account development strategies
- Maintain corporate, project and client confidentiality at all times; work with high integrity and a solid work ethics, accountability, self-discipline and transparency as everything is to be documented
- Adhere to communicating and conducting oneself in a professional manner at all working times, and maintain excellence in writing and interactions with clients and colleagues alike to drive individual, team and client successes
Corporate culture to which the individual must adhere:
As a member of REJIMUS, you agree to embrace and live out the core values of REJIMUS, which are specifically to:
- Provide services and advice that uphold the safety of end consumers
- Work with integrity, represent with dignity and treat all with respect
- Co-create a work environment that encourages continual learning and professional growth of colleagues and clients alike
- Strive for ongoing company successes through fostering healthy partnerships and long-term customer relationships
- Exemplify corporate stewardship in ones role through sound governance, responsible use of resources and participation in the industry
Required Qualifications:
- Education: Minimum of an Associate degree (2-year program) or equivalent corporate equivalent.
- Experience: At least 5 years of hands-on experience in a comparable role
- Certifications: Active, recognized professional certification (e.g., PMP, CAPM, CSM, or equivalent specialized workflow credentials).
- Technical Savviness: Hands-on experience customizing and managing modern cloud-based project management environments paired with a strong hunger and ability to master and deploy low-code automation tools.
- Meticulous Eye for Detail: A proven track record of managing strict data integrity, handling documentation control, and conducting daily system verification.
- Chaos Competency: Demonstrated ability to remain highly organized, structured, and composed within high-stakes, fast-moving consulting or professional services environments.
- Commercial Acumen: Understanding of how team utilization, project tracking, and timeline execution directly influence client billability, forecasting, and financial responsibility.
Preferred Qualifications:
- Educational Background: An educational background or coursework in a science-related field is highly preferred.
- Industry Experience: A professional background within life sciences, pharmaceuticals, or food consulting sectors is strongly preferred.
Compensation Outline:
- Includes base salary, commission and bonuses based on experience
- 100% paid top-tier Medical, Dental, and Vision plans for the employee and any/all dependents
- 401K Safe Harbor Plan – 100% vestiture with up to 5% matching
- Other extensive Life Benefits options available
- 15 Days PTO and Paid Holidays
- Numerous other perks
- Work schedule set based on territory and/or project types
If you are interested in applying for this position, please email your resume to: [email protected]
