Job Summary
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment. This paid position offers an exciting opportunity for someone eager to grow their administrative skills while contributing to a vibrant workplace. The ideal candidate will possess strong computer literacy, excellent organizational skills, and a proactive attitude to handle a variety of clerical tasks with enthusiasm.
Responsibilities
- Manage front desk duties, greeting visitors and directing them appropriately with professional phone etiquette
- Operate multi-line phone systems efficiently, handling inquiries and routing calls accurately
- Perform data entry and maintain organized filing systems, both physical and digital, including document proofreading and record keeping
- Utilize Microsoft Office Suite and Google Workspace tools for document creation, scheduling, and correspondence
- Support office management tasks such as calendar management, appointment scheduling, and event coordination
- Assist with bookkeeping activities using QuickBooks or similar accounting software to track expenses and invoices
- Provide customer support by responding promptly to inquiries, offering assistance, and ensuring excellent service standards
- Handle clerical responsibilities including filing, photocopying, scanning, and managing office supplies inventory
- Support medical or dental receptionist duties as needed, including patient check-in/out processes and appointment confirmations
- Contribute to personal assistant tasks such as travel arrangements or special project support when required
Skills
- Proven experience in office management or administrative roles with strong organizational skills
- Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and data entry tools
- Excellent phone etiquette with experience managing multi-line phone systems in a professional setting
- Bilingual abilities are highly desirable to serve diverse client needs effectively
- Familiarity with QuickBooks or bookkeeping software for financial recordkeeping
- Strong typing skills with attention to accuracy; capable of proofreading documents thoroughly
- Exceptional customer service skills with a friendly demeanor and professional communication style
- Ability to multitask efficiently while maintaining high levels of accuracy and attention to detail
- Experience in clerical tasks such as filing, data entry, and document management
- Knowledge of medical or dental receptionist procedures is a plus but not required
Join us in creating an organized, supportive environment where your administrative talents can shine! This role offers the chance to develop your career while making a meaningful impact every day.
Pay: $17.50 - $24.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Referral program
Work Location: In person
