Job Summary
We are actively seeking a dedicated Accounts Payable (AP) Specialist to join our finance team. In this role, you will be responsible for managing the company’s accounts payable processes, ensuring timely and accurate payment of invoices, maintaining vendor relationships, and supporting overall financial compliance. The ideal candidate will possess strong accounting systems knowledge, attention to detail, and a proactive approach to process improvement. This position plays a vital role in safeguarding financial integrity and facilitating smooth operational workflows.
Duties
- Process and verify vendor invoices using various financial software such as Workday, SAP, or Oracle Financials, ensuring compliance with company policies and GAAP standards.
- Reconcile accounts payable ledger entries regularly to maintain accuracy and resolve discrepancies efficiently.
- Prepare, review, and issue payments via checks, ACH transfers, or electronic payment platforms like Paychex or ADP.
- Maintain detailed records of all AP transactions, including invoice processing, payment approvals, and vendor communications.
- Assist with month-end closing activities by reconciling accounts payable accounts and preparing relevant journal entries.
- Support audit preparations by providing detailed documentation of AP transactions and ensuring adherence to SOX controls.
- Collaborate with procurement, finance, and human resources teams to streamline AP workflows and implement automation solutions.
- Ensure compliance with internal controls and financial regulations related to AP processes.
- Handle confidential information with integrity while maintaining data entry accuracy using Excel formulas such as VLOOKUP functions and spreadsheets.
- Contribute to continuous improvement initiatives by identifying opportunities for AP automation and efficiency enhancements.
Skills
- Extensive experience with accounting software including Workday, QuickBooks, Sage, PeopleSoft, Ceridian, or UltiPro.
- Strong understanding of financial concepts such as debits & credits, double entry bookkeeping, general ledger accounting, and account reconciliation.
- Knowledge of SOX compliance requirements and internal control procedures related to accounts payable.
- Proficiency in Microsoft Office Suite with advanced Excel skills for data analysis and reporting.
- Familiarity with payroll management systems like Kronos or ADP is advantageous.
- Experience working within public accounting environments or governmental accounting is a plus.
- Excellent organizational skills with the ability to manage multiple priorities effectively.
- Strong communication skills for professional vendor interactions and cross-team collaboration.
- Ability to handle confidential information responsibly while maintaining high levels of accuracy in data entry and analysis.
If you are committed to maintaining high standards of financial accuracy while supporting operational excellence, we encourage you to apply for this vital role within our organization.
#JTSP1
Pay: $26.00 - $28.00 per hour
Application Question(s):
- How many years of accounting experience do you have?
- Do you have experience using Yardi? Please describe.
Work Location: In person
