Overview
We are seeking a dynamic and highly organized Executive Personal Assistant to provide exceptional administrative support to senior executives. This role is vital in ensuring smooth daily operations, managing complex schedules, coordinating projects, and handling confidential information with professionalism and discretion. The ideal candidate will thrive in a fast-paced environment, demonstrating proactive problem-solving, excellent communication skills, and a passion for organizational excellence. Join us to be an integral part of a forward-thinking team dedicated to operational efficiency and executive success.
Responsibilities
- Manage and coordinate complex calendars, scheduling meetings, appointments, and business travel arrangements with precision using tools like Microsoft Outlook Calendar and Google Workspace.
- Provide comprehensive executive administrative support, including drafting correspondence, proofreading documents, transcribing meetings, and managing internal communication channels.
- Organize and plan events, conferences, and meetings from inception to completion, ensuring all logistics are handled seamlessly.
- Handle bookkeeping tasks such as invoicing, data entry, and utilizing QuickBooks for financial record-keeping.
- Facilitate project coordination by tracking deadlines, preparing reports, and collaborating with cross-functional teams to ensure project milestones are met efficiently.
- Maintain confidentiality by handling sensitive information with discretion while managing office operations and front desk responsibilities.
- Use video conferencing software for virtual meetings and ensure all technical aspects run smoothly for remote or hybrid engagements.
Qualifications
- Proven experience as an executive assistant or personal assistant supporting C-suite executives or senior management.
- Strong organizational skills with the ability to multitask effectively in a fast-paced environment.
- Excellent written and verbal communication skills with attention to detail in proofreading and transcription tasks.
- Proficiency in productivity software including Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and data entry systems like QuickBooks.
- Experience with event planning, office management, bookkeeping, and project management tools is highly desirable.
- Demonstrated ability to handle confidential information responsibly while maintaining professionalism at all times.
- Technical proficiency with video conferencing platforms (e.g., Zoom, Microsoft Teams), multi-line phone systems, and office equipment such as scanners and printers.
- Strong phone etiquette and customer service skills to interact effectively with internal teams and external contacts.
Join us as an Executive Personal Assistant to empower our leadership team through meticulous organization, proactive support, and seamless execution of daily tasks. Your expertise will help drive our mission forward while providing you with a rewarding environment that values your skills and dedication!
Pay: $30.00 - $35.00 per hour
Benefits:
Work Location: Hybrid remote in Winter Park, FL 32789
